Payments and Policies
Tuition and fees for the semester are payable by the posted due date or at the time of registration (if registration takes place after the due date) unless other arrangements have been made with the Business Office. Payments can be made at the Business Office, online (Campus Portal), or by mail. The University accepts cash, checks, AMEX, VISA, MasterCard, and Discover/NOVUS.
The University also defers payment of a semester’s tuition for students who qualify for their company’s tuition reimbursement plan. In conjunction with a private vendor (Tuition Management Systems), the University has developed a monthly installment payment plan covering tuition, fees, housing, and meal plan charges. Please contact the Business Office for further details.
International students and On-Line students are required to pay tuition and fees in full by the posted due date (or at the time of registration if after the posted due date) and are not eligible for installment payment plans.
Appointments are available to discuss payment options regarding financial status. Call (650) 508-3565 or e-mail firstname.lastname@example.org.
Policy Regarding Unpaid Bills
Transcripts and diplomas are issued only when all charges due Notre Dame de Namur University are paid in full. Unpaid tuition and fees (including delinquent/unpaid Perkins loans) will be subject to finance charges and legal and collection costs.
Policy on Timely Petitions
Any petition for an exception to policy must be made within 30 calendar days after the end of the semester in which the event or action being petitioned took place.
Mandatory Health Insurance Policy
Students who fall in one or more of the following categories are required to have health insurance coverage. These students will automatically be charged and enrolled in the NDNU Insurance Plan unless an acceptable waiver form is submitted:
- All full-time undergraduate students
- All students living on campus (graduate and undergraduate)
- All student athletes
- All international students (graduate and undergraduate)
Students with comparable coverage may waive out of the NDNU Insurance Plan by submitting a waiver form online through the Gallagher Koster website at www.gallagherkoster.com/ndnu. See the NDNU Health Services Web page for details.
On-Campus Residence Requirement
Full-time students under the age of 21 with freshman or sophomore standing are required to live on campus.
A student may be granted an exemption if he/she submits an exemption form documenting that he/she meets at least one of the criteria listed below:
- Lives with immediate family within Alameda, Contra Costa, San Francisco, San Mateo, or Santa Clara counties AND claims an extreme financial hardship;
- Is a primary caregiver for a dependent child or parent;
- Has a medical conditiobn(s) for which the University cannot achieve reasonable accommodations;
- Is married or in a registered domestic partnership;
- Claims an extreme hardship not listed above (must provide detailed explanation).
Age is determined as of September 1 for Fall Semester and January 1 for Spring Semester. For new students, the basis for class standing will be transferable credits on transcripts submitted to the Office of Asmission. For continuing students, the basis for class standing will be academic units reflected on the NDNU transcripts. Any student requesting an exemption must submit an exemption form to the Student Life and Leadership Office (SLLO) for approval. Approval of exemptions is case-by-case and is not automatic. Failure to attain an approved exemption from the SLLO will automatically result in the posting of the semester housing and meal plan charges to the student’s NDNU account.
Fee Refund Policy
Fees are nonrefundable with the following exception. Those fees labeled as “Student Fees” are 100 percent refundable up to the beginning of the semester or term and nonrefundable after the beginning of the semester or term.
Room and Board Refund Policy
Room and Board charges are fully refundable up to the beginning of the semester. Any student resident who cancels his/her housing between the time he/she checks in and the end of semester check-out time is subject to a $400 cancellation fee and will be charged on a percentage basis for the time he/she was in residence. Student residents leaving prior to the second week of the Fall semester or the first week of the Spring semester are also responsible for payment on the portion of the meal plan that they used. No meal plan refunds will be issued past the second week after check-in in the Fall or past the first week after check-in in the Spring. For details, see the License for On-Campus Residence. Note: This policy does not apply to the Housing Deposit.
Deposit Refund Policy
Deposits are nonrefundable with the following exception:
- International Student Deposit: If the student is unable to obtain a visa, the deposit will be refunded upon return to the Office of Admissions of any outstanding I-20 issued to the student. Refunds will be processed within 30 days.
Refund/Return of Title IV Funds to the Federal Government
Financial Aid recipients should be aware that all or a portion of any federal financial aid received must be returned to the source in cases of complete withdrawal from NDNU within the first 60 percent of the semester or term. The amount of federal funds that must be returned is prorated on a daily basis based on last date of attendance. The order of return of financial aid funds per federal regulations is as follows:
- Federal Stafford Loans
- Federal Perkins Loans
- Grad Plus
- Federal PLUS Loans
- Federal Pell Grants
- Academic Competitiveness Grant
- Smart Grant
- Federal SEOG
- Other Financial Aid Programs
Tuition Refund Policy
The Academic Calendar defines the dates on which the semester (15-week) or term (seven-week) begins, as well as the last day to drop. The date upon which any refund is based is the date on which the Registrar’s Office receives written notice of the dropped course or withdrawal, not the student’s last date of attendance.
Students initiate Drop/Add procedures with a completed and signed Drop/Add form to the Registrar’s Office. Based on the date of receipt of written notification of a dropped course by the Registrar’s Office, the difference in tuition charges will be refunded according to the schedules below. For purposes of this refund policy, administrative drops will be assumed to take place on the fourth Tuesday of the semester or term.
Tuition Refund Schedule – Graduate, Part-time Undergraduate and Undergraduate Overload
This schedule does not apply to students who drop a course and add simultaneously a course resulting in the same or greater tuition charge. Any refund due will be made within 30 days of the Registrar’s receipt of written notice of the dropped course(s).
Refunds for semester (15-week) and term (seven-week) courses are:
- 100 percent refund before the beginning of the semester or term
- 100 percent refund, less $25 per course dropped, prior to close of business on the second Tuesday of the semester or term
- 50 percent refund up through close of business on the third Tuesday of the semester or term
- 25 percent refund up through close of business on the fourth Tuesday of the semester or term
- No refund after the fourth Tuesday of the semester or term (last day to drop)
Refunds for all other courses are:
- 100 percent refund up to first class
- No refund once the first class has started
Tuition Refund Schedule – Full-time Undergraduate
This refund schedule applies to students registered as full-time undergraduates when the semester begins. It does not apply to students who are also full-time at the end of the drop period (fourth Tuesday), whether or not they have added or dropped courses in the interim. Except in the case of overload units, no refund or additional charge applies to such students. A student who withdraws from a class or classes after the last day to drop (fourth Tuesday) but remains enrolled for the term will be considered full-time for the remainder of the term. No tuition adjustment will be made.
Full-time students who drop a course or courses and thereby become part-time or thereby completely withdraw from the University will have the difference in tuition charges refunded according to the schedule below based on the date of receipt of written notification of the dropped course(s) by the Registrar’s Office. Any refund due will be made within 30 days of the last day to drop.
The refund schedule is:
- 100 percent refund, less $200 cancellation fee, prior to close of business on the second Tuesday of the semester
- 50 percent refund up through close of business on the third Tuesday of the semester
- 25 percent refund up through close of business on the fourth Tuesday of the semester
- No refund after the fourth Tuesday of the semester or term (last day to drop)