Student Academic Rights and Responsibilities
Notre Dame de Namur University expects high standards of honesty and integrity from all members of the community. The University has a duty to protect its educational purpose through the setting of standards of scholarship and conduct. To this end, each student is responsible for reading and complying with the “Student Conduct Code,” which can be found in the Student Handbook.
Privacy Rights of Students
In accordance with the Family Educational Rights and Privacy Act (FERPA), the following information may be released without student consent:
- Student’s name
- Address (campus, local, and/or permanent)
- Telephone numbers
- Date and place of birth
- Major field of study and classification
- Dates of attendance, degrees, and honors received
- Most recent previous educational institution attended
- Weight and height of members of intercollegiate athletic teams
No additional information may be released without written consent of the student. Third parties, including parents and legal guardians, do not have access to a student’s transcripts, grades, class schedules, or other records without a Third Party Authorization consent from the student. A student may prohibit the release of all information by submitting a written request to the Registrar’s Office. Exceptions to release of information without consent are the following:
- University officials who have a legitimate educational interest in a student’s records
- Officials of other universities who have a legitimate educational interest in a student’s records; Universities in which a student seeks to enroll
- Certain government officials acting in their legitimate functions
- Those persons and agencies seeking records in connection with a student’s application for or receipt of financial aid
- Authorities acting in compliance with a judicial order or pursuant to any lawfully issued subpoena
- Accrediting agencies
- Certain officials of the U.S. Department of Education, the Comptroller General, and state and local educational authorities, in connection with certain state or federally supported education programs
- In an emergency, appropriate persons if knowledge of such information is necessary to protect the health or safety of the student or other persons (According to 34 C.F.R. 99.36, the wording of this section “shall be strictly construed.”)
As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which your education records and personally identifiable information
(PII) contained in such records, including your Social Security Number, grades, or other private information, may be accessed without your consent.
First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education” such as early childhood education and job training as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research.
Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.
Under FERPA, students have the right to:
- Inspect and review information contained in their education records
- Challenge the contents of their education records
- Request a hearing if the outcome of the challenge is unsatisfactory
- Submit an explanatory statement for inclusion in the education record, if the outcome of the hearing is unsatisfactory
- Secure a copy of the institutional policy regarding privacy rights
- File complaints with the Department of Education concerning alleged failure to comply with FERPA
Students have the right to consent to the review of their accessible records by others. A Third Party Authorization request for such review must be submitted in writing with the written signature of the student to the Registrar’s Office.
It is the responsibility of each school official to understand their legal responsibilities under FERPA. The same principles of confidentiality that apply to paper records also apply to electronic data.
For further information, contact the Registrar’s Office.
Student Academic Responsibilities
It is the responsibility of each student to:
- Know and comply with the policies and procedures, deadlines, and graduation requirements found within this Catalog
- Monitor his/her own progress in individual courses and toward completion of the graduation requirements
- Obtain correct information regarding academic programs and requirements
- Know and comply with the policies and procedures that are found in the Student Handbook (http://www.ndnu.edu/campus-life/student-handbook/), which is incorporated by reference into this Catalog
Plagiarism is intellectual dishonesty and as such, a serious academic offense. For clarification and elaboration on this and other forms of academic misconduct, see the Student Conduct Code in the Student Handbook (http://www.ndnu.edu/campus-life/student-handbook/).
Students seeking to redress an action by a member of the faculty, administration, or staff of the University should consult the Student Handbook (http://www.ndnu.edu/campus-life/student-handbook/) for detailed policies and procedures.
Notre Dame de Namur University I.D. cards are required of all students and are issued free of charge at the time of registration from the Student Life and Leadership Office at the Campus Center.