Undergraduate Policies and Procedures
Information and instructions concerning registration are distributed by the Registrar’s Office. For continuing students, Advance Registration for courses takes place in the preceding semester. A student who advance registers must pay tuition or make payment arrangements with the Business Office by a specified date. After Advance Registration, students must call their advisors for an advising appointment.
Final Registration (for new students and continuing students who do not advance register) takes place immediately preceding the opening of classes each semester. Failure to comply with the procedures specified by the Registrar for registration, changes in course registrations (Drop/Add), or withdrawal from a course may result in denial of credit and a failing grade.
Class Schedules for Summer and Fall semesters are usually available in late March, and for Spring semester in late October.
Academic Unit Load
Full-time students normally carry 12-18 units each semester. Students on F1 visas, intercollegiate athletes, and students receiving financial aid must carry a minimum of 12 units each semester. During Summer session, the maximum academic load is the equivalent of 1 unit per week of the session or a cumulative maximum of 14 units for the entire Summer session. Accelerated Evening Degree students may carry a maximum of 6 units per term or 11 units per semester (12 units or more with permission).
Enrollment in more than 18 units per semester during the Fall and Spring semesters constitutes an academic overload and also incurs additional tuition charges. The following regulations apply to overload:
- A student may enroll in a maximum of 18 units. To enroll in more than 18 units (up to a maximum of 21 units), a student must receive permission from his/ her academic advisor.
- All units for which a student registers, including physical education, athletics, music, theatre arts, laboratory assistantship, teaching assistantship, Independent Study and units that are added during the Drop/Add period, are included in the total unit count.
- A student whose academic advisor does not approve an overload may petition the Academic Standards Committee. Petition forms are available at the Registrar’s Office.
- A student requesting more than 3 units overload must petition the Academic Standards Committee. Petition forms are available at the Registrar’s Office.
- Academic Overload during the Summer session is defined as enrollment in excess of the equivalent of 1 unit for each week of the session or more than 14 units for the entire Summer, regardless of cumulative GPA.
Independent Study is individual study or research under the direction of an instructor. Independent Study is open only to matriculated students and is generally available only for upper-division work. Independent Study may be taken under either optional or required circumstances. Independent Study may not be used to repeat a course.
Optional Independent Study
Optional Independent Study includes circumstances such as:
- The student wishes to pursue individual, creative research at the institution or in the field.
- The student wishes to investigate new career opportunities.
- The transfer student enters with 1 or 2 units remaining in a requirement and wishes to complete the requirement through Independent Study.
Required Independent Study
Required Independent Study includes circumstances such as:
- Independent Study is required as part of a program.
- A required course is not offered again in another format during the time remaining before the student would normally graduate.
- A program is discontinued, and the student still needs a required course.
In addition to a registration or add form, a separate Independent Study Contract, available from the Registrar’s Office, must be completed for each Independent Study course. Final approval of Independent Study credits rest with the Dean of each school. Students register for the Independent Study through the normal registration procedures. The contract must be presented at the time of registration and must be completed by the Add deadline of the semester or term in which the Independent Study is to be undertaken.
A maximum of 9 units of Independent Study may be included in a student’s total degree program.
A student may not enroll in upper-division courses until the second semester of the sophomore year (i.e., after completing 45 units) without special permission from his/her academic advisor.
Two restrictions apply to non-Music/Theatre majors with regard to Performance/Activity courses:
- Students are restricted to a maximum of 5 units in Performance/Activity courses per semester.
- A maximum of 16 units in Performance/Activity courses may be applied to the bachelor’s degree.
Units in the major (courses on the list below that are required for a given major) are not subject to the above restrictions.
The following courses are considered Performance/Activity courses:
- Performing Arts: MUS1050, MUS1070, MUS2050, MUS2070, THE1060L, THE1065L, THE1070L, THE1075L, THE1076L, THE2160L, THE2165L, THE2170L, THE2175L, THE2176L
- Physical Education: All PED courses
- Publications: COM2456, COM2456L, ENG2008
Course Challenge Examinations
A course challenge is an attempt by a student to obtain credit for a course by demonstrating competence in its subject matter through testing or other appropriate means. An exam for a challenged course, for example, would be comparable to the final exam administered at the end of the regularly scheduled course. Except for courses requiring laboratories and failed courses for which an “F” or “NP” (No Pass) was posted, any regularly offered course (either for General Education, the major, the minor, or elective credit) may be challenged with the approval of the student’s major advisor and the department chair or program director in the discipline in which the course is to be challenged. To challenge a course, a student must be in continuing status (currently enrolled or on an official leave of absence) at NDNU. A challenge may be attempted only once for any given course.
The department chair is responsible for the academic quality of the challenge. To pass a course by challenge, a grade of “B” or higher is required; the grade is posted to the transcript along with the unit value of the course and an annotation that grade and credit were earned through the challenge process. A course that is not successfully challenged will be recorded as a grade of “NP” (Not Pass) on the transcript.
A student desiring to challenge a course should obtain an “Application to Challenge an Undergraduate Course” form from the Registrar’s Office. The completed and approved form must be submitted at least two weeks before the anticipated examination date. A per unit fee of $100 will be charged for each challenge. An unsuccessful challenge does not result in refund of the challenge fee.
Credit by Examination Limitation
Up to 30 semester units of credit by examination may be applied to the Notre Dame de Namur University undergraduate degree. Credit by examination refers to both external examinations (e.g., AP, IB, CLEP) and NDNU course challenge examinations. Other than Course Challenge Examinations, units earned by examination may not be used in satisfying the 30-unit Notre Dame de Namur University residency requirement. However, credits earned by examination are not considered as interrupting the residency requirement. During the residency period, up to 6 units earned through Course Challenge Examinations may be applied to residency.
Articulated Degree Programs
Notre Dame de Namur University offers articulation agreements between undergraduate and graduate degree programs in fields where graduate study is compatible with an undergraduate degree program. Students admitted into an articulated program may apply 6 NDNU graduate-level units toward requirements for both the bachelor’s and master’s programs, thereby reducing the time required to earn the master’s degree and the fees associated with it. Articulated programs are available in the areas of study listed below:
Undergraduate Degree Programs Graduate Degree Programs
Business Business Administration (MBA)
Business Systems Management (MSSM)
Business Public Administration (MPA)
Human Services Clinical Psychology
Human Services Business Administration (MBA)
Human Services Systems Management (MSSM)
Human Services Public Administration (MPA)
Liberal Studies Credential Program and/or Education (MA)
Liberal Studies Business Administration (MBA)
Liberal Studies Systems Management (MSSM)
Liberal Studies Public Administration (MPA)
Psychology Clinical Psychology
Psychology Art Therapy
Psychology Special Education (Credential and Master’s)
Sociology: Community and Criminal Justice Public Administration (MPA)
For further information on eligibility and admission to an articulated program, contact both your advisor and relevant Director of the Master’s Program.
Adding, Dropping, and Withdrawing from Courses
General Instructions for Adding, Dropping, and Withdrawing from a Course:
After the start of the semester, all course additions or changes are submitted to the Registrar’s Office using the appropriate form.
To Add or Drop a Course
- Pick up the Add/Drop form from the Registrar’s Office
- Complete the form and obtain the required signatures.
- Return the form to the Registrar’s Office by the appropriate deadline (see below).
To Withdraw from a Course
- Pick up the Withdrawal form from the Registrar’s Office
- Complete the form and obtain the required signatures
- Return the form to the Registrar’s Office by the appropriate deadline (see below).
The following guidelines for signatures apply to undergraduate students:
- The signature of the Academic Advisor is required to add or drop a course
- The signature of the Financial Aid office is required to withdraw from a course
After the drop deadline, a student may withdraw from a semester-length course up to the deadline for the course (see below). Such withdrawal requires the approval of the Financial Aid Office, the student’s academic advisor, the International Student Advior in the case of international students, and the Registrar. Withdrawal from a course after the drop period will be reflected by a “Withdrawal” (W) on the student’s transcript. A grade of “W” does not affect the student’s GPA. No withdrawal forms will be accepted after the withdrawal deadline.
Fall and Spring Terms: Traditional Day Undergraduate Program
|Add:Drop:||Prior to the third class meetingPrior to the Drop Deadline (see Academic Calendar for date)|
|Withdraw:||Prior to the Withdrawal Deadline (see Academic Calendar for date)Deadline is before the Wednesday of the 10th week of the semester.|
Fall and Spring Terms: Accelerated Evening Degree Program
|Applies to:||7-Week Courses|
|Add:Drop:||Prior to the second class meeting with permission of the instructorPrior to the Drop Deadline (see Academic Calendar for date)|
|Withdraw:||Prior to the last class meeting|
Fall and Spring Terms: Weekend Courses
|Applies to:||Weekend courses|
|Add:Drop:||Prior to the first class meeting*Prior to the first class meeting*|
|Withdraw:||1) One-weekend courses: withdrawal is not allowed2) Multiple-weekend courses: prior to the last class meeting*|
|* Paperwork must be submitted to the Registrar’s Office before the deadline, during normal Monday through Friday business hours.|
Fall and Spring Terms: Other
For courses which do not fall under the above categories, the student should contact the advisor or the Registrar’s Office for information on add, drop, and withdrawal deadlines.
|Summer Session: Traditional Day and Intensive and Professional Programs
Summer Session: Short-Term (Less than 7-Week) Undergraduate Level Courses
A student who is registered for a regular 15-week or seven-week course and does not attend the class before Status Day will be administratively dropped unless the student makes arrangements with the instructor prior to the first day of class. Status Day is generally the fourth Tuesday of the semester or term – refer to the Office of the Registrar for dates. A student who believes that an error has been made regarding an administrative drop should contact the instructor.
Note: Administrative drop does not apply to courses other than 15-week and seven-week courses.
Administrative Course Withdrawal
A student who is registered for a course and has attended at least one class meeting but who does not attend the course for two consecutive weeks during which course meetings are scheduled may be administratively withdrawn from the course. Administrative course withdrawals take place after the drop deadline and before the withdrawal deadline relevant to the course. A student who believes that an error has been made regarding an administrative course withdrawal should contact the instructor.
Withdrawal from the University
A student has “completely withdrawn from the University” when he/she attends for some portion of a semester and then drops or withdraws from all courses in that semester. Students who wish to withdraw from the University during a semester must complete a withdrawal form at the Registrar’s Office. Following receipt of written notification of withdrawal, any refund due will be disbursed according to the applicable refund policy.
If a student is called to active military duty after the Drop/Add period, he/she is entitled to a military withdrawal and a full refund of tuition and fees. Servicemen and -women should provide copies of their military orders to the Registrar.
For the NDNU refund policies and restrictions, see Payments and Policies in the catalog.
Students may repeat courses in which “C”, “D,” or “F” grades were received. Grades for all attempts appear on the transcript, but only the highest grade is computed in the GPA, and credit is earned only for the highest grade. Independent Study may not be used to repeat a course. Courses other than those described above may not be repeated for credit.
Declaration or Change of Major or Minor
Any new declarations of majors, minors, or concentrations, or changes in majors, minors, or concentrations must be requested on a “Change of Major” form available from the Registrar’s Office.
Students normally indicate a major (“Major 1″ or “primary” major) at the time of entry to Notre Dame de Namur University. Those who are undecided are classified as “undeclared.”
Students who enter as undeclared are expected to declare a major by the end of their sophomore year.
To declare a second major (“Major 2″ or “secondary” major), a student should submit a completed “Declaration or Change of Major/Minor” form to the Registrar’s Office.
Notre Dame de Namur University determines the graduate student’s progress by assessing the academic and professional behavior of the student by means of letter grades. The grade point average is computed on a four-point system:
Grade Points Per Unit
A+ 4.0 B+ 3.3 C+ 2.3 D+ 1.3 F 0.0
A 4.0 B 3.0 C 2.0 D 1.0
A- 3.7 B- 2.7 C- 1.7 D- 0.7
Grades Not Used in Computing the Grade Point Average
AU Audit AW Administrative Course Withdrawal
I Incomplete IP In Progress
NP Not Pass P Pass (equivalent grade “C” or higher)
Pass/Not Pass Grades
With the permission of the major advisor, a student with a 2.0 cumulative GPA or above may take one elective course each semester on a “Pass/Not Pass” option. This grading option may not be applied to courses that are taken to fulfill General Education or major or minor requirements, and no more than 24 units of “Pass/Not Pass” course work may be applied toward a degree. Students must indicate at the time of registration the course to be taken on a “Pass/Not Pass” basis, and the grading option may not be changed after the Add deadline.
In Progress Grade
In the case of the Research Thesis Course, an IP for “In Progress” is assigned by the instructor at the end of the semester of registration and the research must be completed within 12 months after that date. Failure to complete the Research within the 12-month time frame will result in a NP (Not Pass) grade for the course, and the course must be repeated at full tuition. An exception is when, at the discretion of the research advisor, the student is considered to be very near completion (weeks not months); the student will be allowed to register and pay for 1 or 2 units. If the thesis is still not complete at the end of the extended period, the full 3-unit course must be repeated.
An “Incomplete” may be given to a student who has maintained satisfactory attendance and work throughout most of a course, including Independent Study, but due to extraordinary circumstances is unable to complete the required work by the end of the semester/session in which the course was taken. The Incomplete grade is to be replaced by a final grade within a period not to exceed one calendar year from the date on which the Incomplete was assigned unless the instructor specifies a lesser time period. There will be no extension granted for clearing the Incomplete beyond this specified time period. Once the Incomplete has been changed to a terminal letter grade, no grade changes are accepted. Either the instructor or the student may initiate a grade of Incomplete. The “Request for an Incomplete Grade” form is available from the Registrar’s Office. On this form, the instructor specifies the work to be completed, the deadline for completion, and the default grade.
An Incomplete grade will be recorded only if the form is completely filled out, signed by the student and the instructor, and submitted to the Registrar no later than the due date for instructors’ regular grade sheets. It is the student’s responsibility to verify with the instructor whether he/she will be available to complete the evaluation of the course within the specified time period, to maintain contact with the instructor, to complete the course work, and to verify that the instructor submitted a final grade to the Registrar’s Office. If the course work specified on the Incomplete Grade form is not completed in accordance with the above policy, the grade will be converted to the default grade. Students will not be allowed to graduate with an “Incomplete” on the transcript.
All grades except Incomplete (“I”) and In Progress (“IP”) are considered final when assigned by an instructor at the end of a semester. If a clerical error has been made that can be documented, an instructor may submit a petition for a grade change within one semester of the issuance of the grade to the Registrar’s Office. Full supporting documentation must accompany the petition, including instructor signature. A grade may not be changed as a result of re-evaluation of a student’s work or submission of additional work.
Students may request a review and appeal of their grade to the instructor, including material marked by class assignments within 10 working days following posting of grades. Review is taken to include, but is not limited to, inspections of the final examination and any written materials that influence the grade. It should be understood that a reviewed grade may be raised or lowered. The instructor shall ordinarily issue their decision regarding the student’s grade within 10 working days of the start of the next semester. If the student believes that the results of the review are not satisfactory, he/she may appeal in writing to the Department Chair/Program Director within 10 working days of receipt of the review. The Department Chair/Program Director will review the case, including a written statement from the instructor within 10 working days of receipt of the student’s appeal.
If the case is not resolved to the student’s satisfaction at this point in the process, he/she may request that the Department Chair/Program Director refer the matter to the Dean for final resolution. For this matter to be considered, the request must be received within 10 working days following the communication of findings by the Department Chair/Program Director to the student. The Dean may, in the case of graduate students, choose to form a committee of disinterested members to consider these statements together with such papers and examinations contributing to the questioned grade and provide a recommendation to the instructor. The decision of the Dean shall ordinarily be issued within 10 working days and is final. This procedure does not apply when a grade is being appealed because of alleged academic misconduct.
Students may access grades online after they are submitted by instructors. Grades are not released over the telephone because the caller cannot be properly identified as required by FERPA (Family Educational Rights and Privacy Act).
Placement and Diagnostic Tests
English as a Second Language
International students with TOEFL scores below 100 on the Internet-based test, both freshman and transfer, take an English as a Second Language Test in listening, speaking, reading, and writing. The results of this test are used to determine appropriate placement of the students in English or ESL classes.
International student applicants must meet all the admission requirements for freshman or transfer students, respectively. If English is not the applicant’s first language, a minimum score of 61 from the Internet-based (500 on the paper-based version) Test of English as a Foreign Language (TOEFL) is also required for consideration.* Students submitting a TOEFL score are not required to submit SAT or ACT scores.
* International students attending an NDNU-approved English as a Second Language School are eligible to opt out of the TOEFL requirement if an articulated English proficiency level has been achieved. Please consult with the Office of Admission for specific agreements with partner schools. These international students will still be required to take NDNU’s English as a Second Language (ESL) assessment exam prior to enrolling in classes to determine if NDNU’s English for International students (EI) course work is appropriate.
A. Mathematics Placement Test Requirement
All undergraduate students (traditional day, evening, or intensive) who enroll in a program of study at NDNU are required to take the Mathematics Placement Test.
There is only one general exception from taking the Math Placement Test that applies for some of the transfer students: transfer students who already transferred successfully at NDNU a Mathematics course that fulfills the Mathematics General Education requirement and who also transferred successfully all the Mathematics/Statistics courses required by their major. Such transferred Mathematics/Statistics courses should be part of the current Transfer Agreements or validated by the Mathematics Department. All other special situations should be presented to the Chair of the Mathematics Department for evaluation.
Consequently, all students who enroll in a program of study at NDNU and who still need to take a Mathematics/Statistics course at NDNU, as part of their program or in order to satisfy the Math General Education requirements, must take the Math Placement Test. Students are required to take the Math Placement Test in order to ensure their appropriate placement in the math classes they need to take and ultimately to enable their success in mathematics courses. Every undergraduate student must satisfy the General Education requirements in Mathematics, and many students have additional mathematics requirements as part of their program of study.
Since retention of mathematical concepts and procedures tends to decrease with time, placement test results will be honored for one year, and transcripted college course work will be honored for two years without retesting if used to satisfy prerequisites for Math courses at NDNU.
Placement tests are given during the week before classes start each semester or during the summer freshman orientation sessions. Testing times are scheduled by the Office of Admission in coordination with the Academic Success Center. The placement level needed for enrollment in each Mathematics, Statistics, or Natural Science course is stated in its course description, and the meanings of the various levels are described below. All Mathematics courses that satisfy General Education requirements require at least Placement Level 1. Students who do not demonstrate Placement Level 1 may enroll in MTH7003 to develop their skills.
Transfer students who have completed all General Education mathematics and all Mathematics courses required for the major in which they are enrolling do not need to take the placement test unless they will be taking further Mathematics courses at the University.
B. Description of the Mathematics Placement Tests and Math Placement Levels
The placement tests are multiple-choice adaptive tests administered on a computer. The tests do not require knowledge of how to use a computer. Students should bring only their student ID number and pencils with erasers to the test; calculators are not allowed. The tests are untimed but generally take about one hour to complete.
There are four levels of testing and placement:
Level 1 Arithmetic and Very Basic Algebra Skills
Students passing at this level demonstrate understanding of basic arithmetic skills and concepts: operations with whole numbers, integers, fractions, decimals, percents, and ratios as well as applications and word problems involving measurement, percent, average, and proportional reasoning. At Level 1, students also demonstrate understanding of some very basic algebra skills and concepts but not enough to reach Level 2.
Courses with a Level 1 prerequisite: MTH1012, MTH1105, MTH1111, PHY1001.
Level 2 Elementary Algebra (Algebra 1)
Students passing at this level demonstrate understanding of elementary algebra skills and concepts: roots, radicals and exponents, order of operations, scientific notation, substitution for variables, solving simple equations, word problems, solution sets of linear inequalities, multiplication and factoring of simple polynomials, solution of factorable quadratic equations and systems of linear equations, simplification of rational expressions, and graphing points and lines.
Courses with a Level 2 prerequisite: BIO2108, CHE1101, CHE1202, CHE1204, MTH1114, MTH2502, PHY1109)
Level 3 Algebra for College (Algebra 2)
Students passing at this level demonstrate understanding of Intermediate Algebra skills and concepts: factoring polynomials and expanding products of polynomials; simplification of rational algebraic expressions; solving linear, quadratic, polynomial, exponential, logarithmic, and rational equations as well as those containing absolute value and radicals; solving linear, quadratic, and rational inequalities and inequalities involving absolute value; equations of lines and regions; graphing equations, domain and range; simplifying expressions with exponents and radicals; exponential and logarithmic functions and their graphs and properties; and word problems and applications.
Courses with a Level 3 prerequisite: MTH1216, MTH1225, MTH1322, MTH2606.
Level 4 Trigonometry/Precalculus
Students passing at this level demonstrate understanding of Trigonometry and Precalculus skills and concepts: definition of a function; combinations of functions; composition of functions and inverse functions; definitions, graphs, and applications of trigonometric functions (e.g., sine, cosine, tangent) and their inverses; equations and graphs of conic sections: ellipse, circle, parabola and hyperbola; sequences, series and sigma notation; systems of equations and matrices; complex numbers; and factorials, permutations and combinations.
Courses with a Level 4 prerequisite: CIS1130, MTH1320, MTH2419, MTH2522, PHY1003, PHY1203.
C. Reviewing for the Math Placement Test
Students are encouraged to get a sense of the style and substance of the questions on the placement exam by looking at sample questions. For a short set of sample questions and a general description of the test, please visit the Math Placement Web page under the Tutorial Center website at http://www.ndnu.edu/academics/academic-success-center/math-placement-test/.
Most arithmetic review books are suitable to review for the Arithmetic Test while any elementary algebra book at the level of the first high school algebra year should be suitable as preparation for the Elementary Algebra Test. For the College Math Test, students should review their textbooks from Algebra II, Trigonometry or Precalculus. Specific recommendations regarding review texts are available at the Tutorial Center.
Modern Language Placement Tests are offered to any student wishing to continue his/her study of French or Spanish.
Each applicant to the music program (BFA, MFA) must complete a diagnostic test of musicianship skills in the areas of theory, ear training, and vocal and keyboard sight-reading. Results of these diagnostic tests will be used in planning the student’s total music program.
Auditing a Course
With permission of the instructor, anyone may audit undergraduate courses at Notre Dame de Namur University. Neither a grade nor a credit is awarded for a course taken on an audit basis, and the decision to take a course as an auditor or for credit cannot be changed after the Add deadline for the course. Audited courses are transcripted as such only for matriculated students. The extent of participation of an auditor is at the discretion of the instructor. Auditors receive a course syllabus but may not necessarily receive copies of all course materials. The audit fee per unit is 50 percent of the otherwise applicable tuition rate.
Clear Academic Standing
A cumulative grade point average of 2.0 or above constitutes clear academic standing. Students who do not maintain clear academic standing are subject to the provisions of Academic Warning, Probation, and Disqualification, as specified below.
Academic Warning, Probation, and Disqualification
The following steps are taken in succession by the University when a student’s GPA falls below the minimum for clear academic standing.
The first time a student’s cumulative Notre Dame de Namur University GPA falls below 2.0 in a program of 12 or more units of graded courses for full-time students or an accumulated total of 12 units for part-time students, the student is placed on Academic Warning and is informed that during the next semester substantial progress toward restoring a 2.0 average must be made. A student receiving a notice of Academic Warning may not carry more than 15 units, may not hold elective or appointed office, and may not participate in intercollegiate athletics unless eligible at the beginning of the season of participation. The Academic Warning is not transcripted.
If, at the end of the semester in which a student has been placed on Academic Warning, the student’s cumulative GPA remains below 2.0, the student is placed on Academic Probation if there is the possibility of returning to clear academic standing (2.0 or better cumulative GPA) after an additional semester of work. If, however, the GPA is so deficient that the student cannot return to clear academic standing after an additional semester, the student is disqualified. A student will be placed on Academic Probation for one semester only (or for an accumulated total of 12 units for part-time students), and if, at the end of that semester the cumulative GPA is not 2.0 or better, the student is disqualified. A student placed on Academic Probation is subject to the same restrictions listed above for Academic Warning. Academic Probation is noted on the student’s transcript.
Under certain circumstances, a student on academic probation who believes that he/she cannot return to a cumulative 2.0 grade point average through course work completed during the semester on probation may petition for an additional semester of probationary status. Such a petition is made to the Undergraduate Academic Standards Committee and requires the recommendation of the student’s Academic Advisor as well as documentation of extraordinary circumstances (i.e., illness, accident, or other circumstances beyond the student’s control) contributing to the student’s current academic status. This petition must be submitted before the close of the semester on Academic Probation. If the petition is granted, the student is given one additional semester in which to raise the cumulative GPA to 2.0. If not granted, the student will be disqualified under the provisions for Academic Disqualification.
A student is disqualified if one or more of the following situations apply:
- If special conditions of admittance, as outlined in the acceptance letter, are not met
- If, after being placed on Academic Warning, the cumulative GPA is so deficient that the student cannot return to clear academic standing after an additional semester
- If, at the end of the semester on Academic Probation, the cumulative GPA remains below 2.0
- If, after clearing Academic Probation, the student’s cumulative GPA falls below 2.0 as a result of grades earned in any of the following four semesters of his/her enrollment
A student who is disqualified may not register for courses.
Reinstatement After Disqualification
A disqualified student may be reinstated when his/her cumulative GPA, when calculated for this purpose only by including transferable and/or nonmatriculant NDNU course work completed since disqualification, reaches 2.0 or above. The student may resume studies at NDNU by supplying an official transcript of this post-disqualification course work and a written request for reinstatement to the Registrar’s Office. A student who is reinstated under this policy returns in probationary status and will have two semesters of full-time enrollment or 24 cumulative units of part-time enrollment to attain a cumulative Notre Dame de Namur University GPA of at least 2.0. A student who fails to do so will again be disqualified, this time without possibility of reinstatement.
Eligibility for Participation in Intercollegiate Athletics
The privilege of participation in Intercollegiate Athletics is accompanied by the responsibility for satisfactory academic performance and behavior.
To be eligible for any intercollegiate competition, a student must:
- Have a minimum 2.0 cumulative NDNU grade point average
- Make satisfactory progress toward a degree
- Be enrolled in a minimum of 12 units (full-time status) at the time of participation, or if the participation takes place between terms, have been enrolled in 12 units in the term immediately preceding the date of participation
- Exemplify and abide by the NDNU Code of Student Conduct as stated in the Student Handbook
- Abide by NCAA and conference regulations
Failure to comply with any of these requirements will result in students being ineligible to participate in intercollegiate athletics. The Director of Athletics receives the listing of students on academic warning and probation and is responsible for enforcing eligibility requirements with the assistance of individual coaches. Each coach is responsible for notifying his/her players of ineligibility. Each player is responsible for notifying his/her coach of any information he/she has that may affect eligibility.
General Undergraduate Attendance Policy
Students are required to attend all classes and laboratory sessions; they are held accountable for all assignments in each course whether or not the assignments were announced during an absence. Faculty are responsible for clearly outlining their attendance policy on their syllabus presented on the first day of class.
Absences in Semester-length Courses
While attendance in class is essential to a student’s academic success and all students must accept their responsibility to be in class, it is recognized that there are some situations that necessitate absence from class.
Students are excused from class for the following reasons:
- Medical emergency with supporting documentation from a medical professional
- Observed religious holidays
- Family emergency
- Jury duty
- Participation in the following NDNU-sanctioned activities:
a. Intercollegiate athletic events (practice not included)
b. Theatre productions (rehearsals not included)
c. Professional or leadership conferences
d. Required field trips
Students planning to take performance- or discussion-based classes must be particularly careful and may find that absences for the above designated activities preclude taking such classes.
At the beginning of the semester a student is responsible for finding out what the likely conflicts will be between these specified activities and the class schedule and then discussing them with the instructor during the first two weeks of class.
A student who will be absent from class for participation in the above designated sanctioned activities is required to notify the instructor at least one class meeting prior to each absence with a signed Notice of Absence form provided by the sponsoring department. The student is responsible for obtaining lecture notes and for making up course assignments, quizzes, or examinations within an agreed upon amount of time. It is expected that the instructor and student will come to a reasonable agreement that allows the student to complete the requirements, particularly in the instance of an infrequently offered required class.
Absences from Courses in the Accelerated Format (7-week)
The nature of the Accelerated program requires a more stringent absence policy since even one absence may significantly impact achievement of course learning objectives. A student who misses more than one class or its equivalent of four hours will be assigned a failing grade for the course unless the student officially drops or withdraws from the course. It is the responsibility of the student to initiate the drop or withdrawal. See the Refund Policy for conditions under which some portion of the charges for the course may be reversed.
Note: Normally, only students accepted into the Professional Studies Business, Professional Studies Human Services, Professional Studies Liberal Studies, Evening Psychology, and CIS programs may enroll in Accelerated courses. Exceptions must be approved by a Professional Studies Program Director to ensure that the attendance policy is understood.
Drop or Withdrawal for Nonattendance
A student may be administratively dropped or withdrawn from a course for nonattendance. See the policies on Administrative Drop and Administrative Course Withdrawal in the section on Dropping/Adding Courses.
Leave of Absence
Students with a leave of absence who return to the University within two calendar years will be reactivated under their original catalog of record at the discretion of the Advisor.
Students who return to the University after two years must reapply and be admitted under the current catalog of record by the Office of Enrollment. Any exception is at the discretion of the Advisor in consultation with the Dean.
Students who return to the University after two years with a different major must reapply and be admitted under the current catalog of record by the Office of Enrollment. Any exception is at the discretion of the Advisor in consultation with the Dean.
Catalog of Record
Students remaining in continuous registered attendance at Notre Dame de Namur University may elect to meet the graduation requirements in effect either at the time of entering the University or at the time of graduation from the University. If, however, the University determines that changes are essential for certification requirements or competency in the academic or professional discipline, those changes in the graduation requirements shall be mandatory for all students, including students enrolled at that time. Continuous registered attendance for this purpose includes periods during which students have been granted an official Leave of Absence by the University.
Clearance for Graduation
Students nearing completion of their undergraduate studies (90 earned units) should request an Undergraduate Graduation Application from their academic advisor or Registrar’s Office. Completion of this form will initiate a process that includes: (1) a Graduation Audit, prepared by the Registrar’s Office; (2) a meeting with the Academic Advisor to review the audit; and (3) receiving information about Commencement, graduation activities, and diploma ordering.
The deadlines for filing the Undergraduate Graduation Application are: October 1 for May and August candidates; and March 1 for December candidates.
Students normally must complete all degree work and meet all University graduation requirements prior to participating in Commencement. However, students who have 6 or fewer units to complete after May (confirmed by the Graduation Audit from the Registrar’s Office) can request permission to “walk” in Commencement; students with more than 6 units remaining to be completed are not eligible to participate in Commencement. The 6 units include any outstanding credit: current Incomplete grades (even if the default grade is passing), credit by examination (Course Challenge or CLEP), or transfer work from other institutions. The form to request permission to “walk” is available from the Registrar’s Office and must be accompanied by proof of advance registration in the remaining course(s).
Degree requirements outstanding after participation (“walking”) in Commencement must be completed by the end of the Fall semester of the year of the ceremony. This includes any courses not successfully completed in the final semester (e.g., “F,” “I,” “IP,” and “W” grades). If the December 31 deadline is not met, students are required to petition the Academic Standards Committee for an extension. The petition must propose a detailed plan, approved by the student’s academic advisor, describing how and when the remaining requirements are to be completed.
The graduation date posted on the transcript and on the diploma coincides with the end of the last day of the semester/session in which all degree requirements have been satisfied:
- Fall: December
- Spring: May
- Summer: August
The graduation ceremony for all candidates, regardless of the semester of completion, is held in May.
To be eligible to participate in commencement ceremonies, a student must meet the Academic Standing Requirement (2.0 cumulative GPA and 2.0 GPA in Major Requirements) as of the end of the previous semester. (For May graduation, calculation is based on grades through the previous Fall.)
To be included on the full-time student Dean’s list, an undergraduate student must have attained a semester GPA of 3.5 or higher in a program of 12 units or more of graded courses in the previous semester. The full-time student Dean’s List is compiled at the conclusion of each Fall and Spring semester.
Honors at Graduation
Academic honors are awarded based on the cumulative NDNU grade point average only through Fall semester. To be eligible for academic honors, students must have satisfied a minimum of 46 letter graded upper-division units at NDNU.
- Cum Laude: 3.50 – 3.64
- Magna Cum Laude: 3.65 – 3.79
- Summa Cum Laude: 3.80 – 4.00
Undergraduate Commencement Speaker
A representative of each graduating class is selected to address the graduates at Commencement. Selection is made by a committee that comprises faculty, staff, and students. The criteria for eligibility are: a minimum GPA at NDNU of 3.7, a minimum of 46 letter graded upper-division units earned at Notre Dame de Namur University (at the time of completion), and outstanding writing and speaking skills.