Advisor and Faculty Resources

Advising Checklists

UG Student Checklist GR Advisor’s Checklist
UG Advisor’s Checklist

Advisor FAQ’s

Click on a question below to view responses. Have a question that may be helpful to the advising community? Write to gcorson@ndnu.edu or mvice@ndnu.edu

  1. Take a 1-unit course at NDNU.
  2. A 1-unit English course on a specific author Introduction to Clinical Art Therapy Physical education
    Applied music Lab assistant Theatre production
    The Bohemian Meditation Writing Center
    Dance Physical Education
  3. Take a 1-unit course at a community college.
  4. Courses taken at a college on the quarter system will start later in the term than courses on the semester system. The three California community colleges on the quarter system are: De Anza College, Foothill College, and Lake Tahoe Community College.
  5. Take an online course with rolling enrollment.
  6. Course with rolling enrollment may start monthly, or at any time of the student's choosing. You can find online courses with rolling enrollment on the website California Virtual Campus.
  7. Ask the student about any outstanding transcripts.
  8. Occasionally, a student may not declare all transcripts at the time of admission.
  9. Ask the Articulation Officer if there are grounds to appeal the decision on a specific transfer course.
  10. Generally, the answer will be no;however, it can sometimes be helpful to provide a course outline of syllabus for a course that is marginal. Ask the A.O. for advice.
  11. Enroll in 1-unit of independent study.
  12. As a final option, the student may choose to do a unit of independent study.
  1. The Advisor or the student sends the full catalog description of the course to the Articulation Officer, including the name of the school, and the academic year in which the course was taken.
  2. The course will be reviewed based on he academic rigor, level (lower or upper division), content, the similarity to courses offered at NDNU, and past articulation practices.
  3. If the Advisor has initiated the evaluation, the Articulation Officer will write back to the Advisor with the approval or denial, and the Advisor will communicate the answer to the student. If the student has submitted the question, the Articulation Officer will reply to the student at the NDNU student email address, with a cc to the Advisor.
  4. The course and its evaluation will be added to the Articulation Tracker for future reference.
Transfer credit agreement is a record of how courses transfer from one institution to another in a given year. The agreements reflect the policy active at the receiving institution at the time that the transfer course was taken. For this reason, it is important to use the transfer agreement that correspondes to the academic year when the course was taken.
Year Course Taken Corresponding Agreement
Fall 2014, Spring 2015, Summer 2015 2014 - 2015
Fall 2015, Spring 2016, Summer 2016 2015 - 2016
Fall 2016, Spring 2017, Summer 2017 2016 - 2017
Fall 2017, Spring 2018, Summer 2018 2017 - 2018
Transfer counselors at the community colleges use the transfer agreements to make four year academic plans with their students. Students expect courses to transfer according the the transfer credit agreements.
The agreement is divided into two sections, for GE requirements and major requirements. The GE section will list the courses at the transfer institution that have been approved to satisfy the specific GE requirement listed. The second section of the agreement shows which transfer courses have been approved to meet lower-division prerequisites for the NDNU majors.
The decision on whether to substitute a course rests with the Advisor. As needed, the question may be escalated to the Dean. Ordinarily, an email to the Data Analyst, Mary Vice, will suffice to make the substitution. On occasion, the Advisor will be asked to submit a Course Substitution (UG) form, to provide additional documentation on how the substituted course meets the learning outcomes of the GE or major requirement.
The agreement is divided into two sections, for GE requirements and major requirements. The GE section will list the courses at the transfer institution that have been approved to satisfy the specific GE requirement listed. The second section of the agreement shows which transfer courses have been approved to meet lower-division prerequisites for the NDNU majors. Encourage the student to come prepared to the advising appointment with questions, and to read up on the policieis in quiestion before coming to the advising appointment.

Resources are available on the NDNU website:

Online Resources for Transfer Credit

Accreditation Status, Institutional Course Outlines, Community Colleges
Articulation Tracker Quarter to Semester Unit Conversion
Articulation Newsletters Regional Accrediting Commissions
ASSIST Transfer Agreements
California Virtual Campus (online courses) Transfer Credit Policy
Catalogs from Public/Private Institutions

Tutorials

Campus Portal Orientation (Advisors) Jenzabar Administrative Coordinator’s Guide
Attendance Entering  Online Registration (Quick Guide)
Enabling Online Registration  Which Courses Satisfy Degree Requirements
MS Excel  Registration Holds Guide
FERPA   Seven-Year Limit, Calculating the End Date (GR)
Final Grade Entry
Grade Entry

Forms for Advisors

3rd Party Authorization
(see Release of Student Information to Third Party)                                
Leave of Absence/ WDR from University
Academic Standards Petition (UG/GR) M.A. Art Therapy – Paper of Grant/Add/Drop/Register
Administrative Course Withdrawal  Major, Minor, or Concentration Change
Articulated Degree Application  New Course Request
Class Schedule Change  Non-regionally Accredited Institutions
Course Challenge  Program Change (GR)
Course Substitution  Program Change (UG)
Course Withdrawal (UG, GR)  Release of Student Information to Third Party
Grade Change  Student Accounts Petition
Graduation Application  Transfer Course Approval (GR)
Incomplete Grade  Withhold Directory Information
Independent Study Contract