The Office of the Registrar is implementing a new Graduation Application, replacing the former Degree Audit Application process.
What is the process for the new Graduation Application?
Students submit a Graduation Application form to declare the completion date (May, August or December term) by which they plan to finish their degree. The student will complete the Graduation Application and submit it to the Office of the Registrar.
On the application, the student will list all remaining coursework for which they aren’t currently registered, and when they intend to complete each of these courses. Students and advisors can determine a realistic completion date with help from the online degree audit, which is available on the Campus Portal at all times.
The information submitted on the application will be checked for accuracy by the Office of the Registrar and the student/advisor will be notified whether they are eligible to graduate or if there are discrepancies.
When should I submit my Graduation Application?
The Office of the Registrar strongly recommends that students apply to graduate no earlier than a year in advance (in order to ensure any required courses will be offered), but no later than a full semester prior (to ensure time for resolving any discrepancies in their evaluation). Students planning on participating in May Commencement should turn in their graduation application no later than November 1st of the prior Fall so that we can prioritize them for eligibility to walk.
What if I will be taking courses at another institution?
If the remaining requirements include transferrable coursework, proof of enrollment (if concurrent or upcoming) needs to be attached. If the classes are completed, we need official transcripts and the appropriate advisor paperwork to transfer in the units. Consult with your advisor whether additional paperwork from the advisor is needed.
How can I check my progress in my final term?
You will want to stay in close contact with your advisor in your final year at NDNU. Your advisor will be your main point of contact at NDNU for answering questions and tracking your progress toward your degree.
How much is the application fee?
All students will now be assessed an $80 Graduation Fee upon processing of the Application to Graduate. The Graduation Fee is a one-time, non-refundable fee that is added to the student’s account when he/she applies to graduate. The fee is to be paid when the student applies to graduate regardless of whether he/she intends to participate in the commencement ceremony. It covers the cost of the student’s diploma, and supports NDNU’s graduation activities and ceremonies.
Who is eligible to participate in the Commencement Ceremony?
Students are eligible to participate in the May Commencement Ceremony if they are completing all remaining degree requirements that Spring semester, or if they have a maximum number of outstanding units remaining to complete in the following Summer or Fall semester: a total of three (3) units for Graduate students, or a total of six (6) units for Undergraduate students.
Regardless of when they plan to graduate, students who want to participate in Commencement should apply by the November 1st deadline after registering in their final Spring courses. This allows time for the student to make any changes in their Spring registration if, after evaluation of their application, they are not coming up as eligible to participate.