Purpose and Objectives
The NDNU Grant Management and Administration Handbook has been created to give practical guidance to University faculty and staff in the management and administration of grants and sponsored projects. The Handbook will acquaint new project personnel with the policies and procedures of the University and serve as a reference guide for all employees conducting sponsored projects. The Handbook also serves to organize information pertinent to the success of project objectives into one document that is easily accessible to all project personnel.
Specific objectives of the Grant Management and Administration Handbook include:
- Implementation and enforcement of a system of internal controls for the management and administration of grants and sponsored projects that:
- Sets the tone of the University control environment, providing discipline and structure.
- Assists in the identification and minimization of risks relevant to the achievement of project objectives.
- Ensures that sponsored project deliverables are carried out.
- Provides employees with the appropriate access to accurate information and established communication channels.
- Provides a process for ongoing monitoring of internal control performance over time.
- Ensuring that transactions are properly recorded and accounted for in a manner that (1) maintains a separate and unique general ledger accounting code structure for each sponsored project; (2) permits the preparation of reliable financial statements and reports; and (3) maintains compliance with legal, regulatory, and program requirements.
- Protecting the University and Sponsoring Agencies from loss or misuse of funds, property, and other assets.
- Building upon the University’s commitment to fostering a strong culture of compliance and accountability.
The Grant Management and Administration Handbook is a dynamic and evolving document. The policies and procedures herein are continually being refined and improved upon in efforts of increasing efficiency, enhancing controls and processes, reducing risks, and ensuring responsible and effective stewardship of sponsored project funds. In addition, federal, state, and local laws, as well as sponsoring agency rules and regulations are subject to change, and the University must adapt to such changes. While efforts will be made to inform applicable University personnel of any and all changes in policy and procedure, it is recommended that all personnel involved in sponsored projects refer to and review this document regularly and stay apprised of the most current rules and regulations governing their project/program. Links to applicable internal and external forms, regulations, policies, laws, and other resources are provided throughout and should be read and understood as integral components of the Handbook.
Suggestions for improvements to the Grant Management and Administration Handbook are welcome and should be sent to email@example.com.