Human Resources: Available Positions

Position: Director of Admissions

Reports to: Vice President for Enrollment Management

Status: Full - Time

General Description:

The Director of Admissions provides senior-level vision and leadership to the recruitment, admissions and enrollment efforts across all populations for NDNU, a federally-designated Hispanic Serving Institution, and a small, private, Catholic, co-educational master’s level regional university. The Director is responsible for recruitment, follow-up, conversion and overall enrollment of all undergraduates (including traditional freshmen, transfer, intensive, and evening degree completion students) as well as credential, master’s and doctoral students. S/he is in charge of developing and managing all aspects of the admissions process including organizing and promoting NDNU and its programs from initial inquiry to enrollment. S/he will improve the current admissions process and systemization in collaboration with admissions staff, including Program Directors and Academic Deans as needed. S/he is responsible for inquiry generation and management, community outreach, recruitment/travel schedule, application management, personnel and budget. As a member of NDNU committees, the Director contributes to the ongoing development of the University’s recruitment and retention programs for all students. (Hiring is contingent on FY2015 Budget Approval.)   

Specific Responsibilities/Duties:

  • Develops and implements annual and long-range recruitment plans including marketing strategies in collaboration with the Marketing, Financial Aid, Athletics ,and Enrollment Departments;
  • Develops undergraduate and graduate enrollment goals and projections in consultation with the Vice President for Enrollment Management, Academic Deans and Program Directors;
  • Implements territory management recruitment approach based on a working knowledge of geographic regions;
  • Implements working knowledge of current trends and best practices in admissions, including transfer, intensive evening and graduate admissions;
  • Responsible for the development, implementation and continued review of undergraduate admissions policies and procedures to ensure timely and efficient processing of admissions applications, confidentiality, records management and appropriateness to University goals;
  • Recommends admissions policy changes to the Vice President for Enrollment Management;
  • Manages the purchasing and use of search names from various agencies;
  • Represents or designates representatives from the office of admissions on appropriate University committees including, but not limited to Undergraduate Academic Standards, AdTAC, and Student      Accounts.
  • Manages the admission office budget with direction from the Vice President for Enrollment Management;
  • Hires, trains and evaluates admissions team;
  • Oversees and participates in the evaluation of admissions applications including counseling of prospective students where needed;
  • Works collaboratively with administrative departments including, but not limited to:  Registrar’s Office, Financial Aid Office, Business Office, Athletics, Enrollment Marketing, Retention & Student Success, International Students, and Communications;
  • Plans and participates in local and regional admission recruitment trips, and represents the admissions office at various admission conferences


  • Bachelor’s degree; Master’s degree preferred;
  • Minimum three years of progressive responsibility in admissions; experience managing staff preferred;
  • Excellent organizational, verbal and written communication, interpersonal skills and attention to detail;
  • Success in implementing creative and efficient office procedures;
  • Strong computer and database management skills with knowledge of computer applications for admissions;
  • Demonstrated technical literacy;
  • Ability to work independently, as part of a team and with people at all organizational levels;
  • Knowledge of fiscal management methods and practices;
  • Demonstrated ability to work, supervise, and lead a team-oriented environment providing excellent customer service both internally and externally;
  • Experience working with a diverse and multicultural population;
  • Demonstrated proficiency and historical success in converting inquiries to applicants to admits and enrolled students;
  • Superior ability to multitask, effective time management and work under pressure;
  • Demonstrated understanding of and commitment to NDNU’s mission statement and the core values of social justice, global peace, multiculturalism and diversity,community service and institutional excellence;
  • Demonstrated knowledge of broader issues and trends affecting admissions in higher education including, but not limited to: demographics, K-12, open enrollment, international students and financial aid.

Application Procedures:

NDNU is committed to providing an educational environment that supports a diverse student population.  In your cover letter, please include information about your experiences in working in a diverse environment, and what qualities you would bring to supporting this commitment to inclusive excellence at NDNU.

Please submit a cover letter and resume to:
Notre Dame de Namur University
Human Resources, Job # DA082914
1500 Ralston Avenue
Belmont, CA 94002

Or via email:

EEOC Policy:

The University is an equal opportunity employer and is firmly committed to non-discrimination in its hiring and other employment practices and in the application of its personnel policies. In compliance with all applicable federal and state laws, except where a bona fide occupational qualification exists, employment decisions will be made irrespective of the staff member's race, color, religion, religious creed, ancestry, national origin, age (except for minors), sex, marital status, citizenship status, military service status, sexual orientation, medical condition (cancer-related or genetic condition), disability and/or any another status protected by law. When necessary, the University will reasonably accommodate individuals with disabilities, if the individual is otherwise qualified to safely perform all essential functions of the position and if it will be done without undue hardship to the University.