Human Resources

HR Office | Contact Info | Application Procedures

Current Openings

Notre Dame de Namur University currently has the following positions available:

Faculty Positions

Adjunct Assistant or Associate Professor of Kinesiology, Tenure Track
Adjunct Assistant Professor, History and Political Science
Assistant Librarian, Reference
Assistant Librarian (50% STEM and 50% Generalist)
Associate Professor, Tenure Track, Art Therapy Psychology Program

Staff Positions

Academic Success Center Counselor
Administrative Coordinator - Professional Studies
Admissions Counselor (Graduate and Bachelor's Completion Programs)
Custodian
Database Administrator - ERP Support
Director of Alumni Relations
Director of Counseling and Health Services
Executive Assistant to the Provost
Financial Aid Counselor
Groundskeeper
Head Women's Basketball Coach
Interim Dean, School of Business and Management
Kindergarten Teacher
Library Assistant - Circulation
Public Safety Officer
Provost
Residence Life Coordinator
Sacristan for Cunningham Chapel
Staff Psychologist/Training Director
Transfer Admissions Counselor

Student Positions

Student positions available at NDNU CareerConnect

Other Positions

There are no Positions at this time

Faculty Positions

Position: Assistant or Associate Professor of Kinesiology, Tenure Track

Reports to: Chair, Department of Natural Sciences

Status: Full-Time (9 Month, Start Date - August 2013), Tenure Track

General Description :

The Kinesiology Program at Notre Dame de Namur University is seeking a full-time,Assistant/Associate Professor and Program Director. We would like to find a leader that will further strengthen our growing program, enhance student success, and continue growing enrollment. We are especially interested in individuals who have a broad knowledge and understanding of the diverse disciplines within the field and experience teaching a range of courses.

Responsibilities:

Teaching and staffing major courses
Strategic planning and general program administration: including curriculum mapping, assessment, course redevelopment, and aligning for Kinesiology Program. Participating in grant development and writing, fulfillment and assessment
Student development: including retention, quality and rigor of coursework, preparedness for workforce and/or graduate school, and creation of internships; developing and leading research projects in the field
Creating cooperative partnerships that lead to collaborative projects and student internships and jobs: contributing visionary leadership in developing new alliances; serving as an advocate for the program and students in relations with the University, external stakeholders, professions, and alumni;
Promoting and modeling a climate that respects and values diversity in faculty/staff/student composition
Advising and Mentoring students and alumni
University/Departmental service (committees, meetings, etc.)

Qualifications:

Earned Doctorate in Kinesiology or related field
Experience teaching and advising undergraduate students
It is preferred that the candidate has either experience or the ability to teach one or several of the following courses: Exercise Physiology, Structural Kinesiology, Mechanical Kinesiology, Care and Prevention of Athletic Injury, Wellness, Fundamentals of Strength and Conditioning.

Application Procedures:

Please submit a cover letter, resume, and 3 letters of recommendation to:
Notre Dame de Namur University
Human Resources, Job # APK110512
1500 Ralston Avenue
Belmont, CA 94002

Or via email: hr@ndnu.edu

Position: Adjunct Assistant Professor, History and Political Science

Reports to: Chair, Department of History and Political Science

Status: Full-time, 9-month (Position to start August 15, 2013)

General Description:

Responsible for teaching 24 units of courses each academic year in the Department of History and Political Science. The courses may include both undergraduate and graduate classes. Serves on selected committees and advises History and Political Science students. The Department of History and Political Science includes programs for undergraduates in the fields of History, Political Science, as well as a Pre-Law minor. Faculty in the department work collaboratively to plan and implement curricula that combine a solid liberal arts foundation with professional planning. Familiarity with recent theoretical developments in interdisciplinary curricular development and pedagogy is preferred.

Qualifications:

Earned doctorate in History, Political Science, or related fields from an accredited university
Experience teaching at the college or university level required
Familiarity with information technology applications in Social Science research
Demonstrated ability to serve as a role model and mentor for diverse students seeking careers in Social Sciences, Law, and Humanities
Professional experience in teaching interdisciplinary courses
Professional experience in research and teaching from a comparative perspective

Application Procedures:
NDNU is committed to providing an educational environment that supports a diverse student population. In your cover letter, please include information about your experiences in working in a diverse environment, and what qualities you would bring to supporting this commitment to inclusive excellence at NDNU.

Please submit a cover letter, resume, and 3 letters of recommendation to:
Notre Dame de Namur University
Human Resources, Job # APHP111612
1500 Ralston Avenue
Belmont, CA 94002

Or via email: hr@ndnu.edu

Position: Assistant Librarian, Reference

Reports to: Library Director

Status: Full Time Adjunct (10 Month)

Schedule: Dependent on Departmental Needs

Supervises: Circulation Staff (during any evening and weekend shifts)

General Description:

Responsible for a broad range of academic librarian activities related to the planning and implementation of library services, including reference, instruction, and collection development.

Specific Responsibilities/Duties:

1. Reference

Provides reference assistance and extended research consultations for students, faculty, and staff. Generates interlibrary loan requests as needed.

2. Information Literacy and Technology Instruction

Plans, develops, promotes and conducts library lectures using a variety of teaching techniques to build information literacy and technology skills. Applies a variety of assessment methods to measure the development of information literacy competencies.

3. Collection Development

Assists in the management of the Library’s print and electronic collections to support the University’s curricular and research needs. Selects, organizes, and annotates resources for library users.

4. Professional Development

Serves the Library and NDNU through participation in appropriate faculty committees. Contributes to the library profession through professional associations and other scholarly activities. Engages in professional development opportunities to stay current with trends in the field.

Qualifications:

Master’s degree in librarianship [MLS or MLIS] from an ALA accredited library school
Minimum 2 years of full-time experience in an academic library preferred
Demonstrated competency in reference work, preferably in an academic library
Experience with information literacy instruction and assessment
Knowledge of the principles of collection development work
Excellent interpersonal, verbal, and written communication skills
Strong computer skills
Commitment to diversity in higher education

Application Procedures:

Please submit a cover letter and resume to:

Notre Dame de Namur University
Human Resources, Job # ALR031813
1500 Ralston Avenue
Belmont, CA 94002

Or via email: hr@ndnu.edu

Position: Assistant Librarian (50% STEM & 50% Generalist)

Reports to: Library Director

Status: Two part-time adjunct positions with eligibility for full-time benefits (12 months)

Supervises: STEM Library Student Assistants

Note: 50% of this position is HSI-STEM Grant funded

General Description:

The Assistant Librarian position combines two part-time positions, a Reference Librarian position (50%) and a grant funded STEM Librarian position (50%).

The person in this position is responsible for a broad range of activities related to the planning and implementation of library services, including reference, instruction, and collection development. The STEM portion of this position involves activities related to the Library’s instructional program supporting the University’s Science & Technology departments. These activities focus on enhancing library services for Hispanic and low income students majoring in STEM fields.

Specific Responsibilities/Duties:

1. Reference

Provides reference assistance and extended research consultations for students, faculty and staff. Generates interlibrary loan requests as needed.

2. Information Literacy and Technology Instruction

Plans, develops, promotes, and conducts library lectures using a variety of teaching techniques to build information literacy and technology skills. Applies a variety of assessment methods to measure the development of information literacy competencies.

3. Collection Development

Assists in the management of the Library’s print and electronic collections to support the University’s curricular and research needs. Selects, organizes, and annotates resources for library users.

4. Professional Development/Participation

Serves the Library and NDNU through participation in appropriate faculty committees. Contributes to the library profession through professional associations and other scholarly activities. Engages in professional development opportunities to stay current with trends in the field.

Additional Responsibilities/Duties (STEM):

1. Information Literacy and Technology Instruction

Develops curriculum and assessment tools for information literacy competencies based on standards and performance indicators specific to science and technology. Utilizes a variety of teaching techniques to build technology fluency and research skills of STEM students.

2. Collection Development

Serves as the library’s subject specialist for selecting, organizing, and annotating print and electronic resources to support STEM programs.

3. Administration and Supervision

Develops and manages the library’s STEM student assistant program including peer-to-peer library outreach efforts. Manages the Library’s STEM budget and collects data to evaluate program outcomes.

Qualifications:

Master’s degree in librarianship [MLS or MLIS] from an ALA accredited library school
Minimum 2 years of full-time experience in an academic library preferred
Demonstrated competency in reference work, preferably in an academic library
Experience with information literacy instruction and assessment
Willingness to make students active partners in the teaching/learning process
Knowledge of the principles of collection development work
Excellent interpersonal, oral, and written communication skills
Strong computer skills
Commitment to diversity in higher education

Additional Qualifications (STEM):

Education, experience or strong interest in STEM fields
Demonstrated ability to manage projects and maintain detailed records
Experience recruiting, supervising, and mentoring library student assistants preferred

Application Procedures:

NDNU is committed to providing an educational environment that supports a diverse student population. In your cover letter, please include information about your experiences in working in a diverse environment, and what qualities you would bring to supporting this commitment to inclusive excellence at NDNU.

Please submit a cover letter and resume to:
Notre Dame de Namur University
Human Resources, Job # ALSM031913
1500 Ralston Avenue
Belmont, CA 94002

Or via email: hr@ndnu.edu

Position: Associate Professor, Tenure Track, Art Therapy Psychology Program

Reports to: Chair of Art Therapy Psychology Program

Status: Full-time (Start Date - Spring 2012), Possibility of Conversion to Tenure Track

General Description:
Notre Dame de Namur University is seeking a full-time tenure-track Associate Professor. The successful candidate will have a Doctorate in Art Therapy or a related field from an accredited university and with significant experience in research, clinical work, and administrative or program leadership responsibilities. Candidates must be actively involved in scholarly activity commensurate with a faculty assignment to a master’s and doctoral program, committed to teaching a diverse student population, and dedicated to the University’s mission of diversity, community engagement, and social justice.

Established 32 years ago, the NDNU’s Master of Arts in Art Therapy is recognized nationally and internationally as a leader in the field of art therapy. It is one of very few programs in the country with full-time faculty dedicated exclusively to the Art Therapy Program who are licensed clinicians as well as board certified, registered Art Therapists. For more than a decade, the program has successfully trained post-master’s students. Building on this distinction, NDNU is in the final stages for the approval of a doctoral program in Art Therapy, tentatively planned for initiation in fall 2013, pending Board and WASC approval.

Specific Responsibilities/Duties:

Teaching of doctoral-level courses in Art Therapy (doctoral program under development)
Teaching of master's-level courses in Art Therapy and Marriage and Family Therapy
Dissertation and thesis supervision, administrative responsibilities, and student recruitment retention and advising

Qualifications:

ATR-BC
Doctorate in Art Therapy or related field required
Experience in university teaching and oversight of research dissertations and clinical license
Actively involved in research in the field of Art Therapy and prepared to mentor students in research related to areas of expertise
Administrative experience necessary

Application Procedures:

Or via email: hr@ndnu.edu

Staff Positions

Position: Academic Success Center Counselor

Reports to: Director of Academic Success Center

Status: Full-Time – 1 year – Renewal dependent on Grant Status Start Date: June 15, 2013

General Description:

Assistant to the Director of the Academic Success Center and Administrative Coordinator of a project grant, primary responsibilities.

Specific Responsibilities/Duties:

Creation and maintenance of databases for tracking students, particularly project grant students
Organize Meetings
Assisting with collaboration of students for tutorial sessions, meetings with ASC Director
Assist in working with mentors and mentees
Working with students with disabilities in obtaining necessary technology such as RFB&D
Interfacing with key personnel including such as Counseling Center, Faculty, Staff, and Advisors
Process all invoices (office supplies, purchase orders, travel reimbursement, credit card (p-card) reconciliation).
Code and file all expense forms and reports
Maintain Files
Assist in letters of accommodation for faculty
Order all supplies for the office and department personnel
Coordinate with departments to reserve the use of facilities on campus
Process requests (maintenance, custodial services and OIT)
Assist with proctoring of exams and quizzes

Qualifications:

Bachelor’s degree required
Project management skills
Strong proofreading and editing skills
Detail oriented; strong organizational skills
Good verbal and written communication skills, writing skills a plus
Computer experience including word processing and spreadsheet programs
Ability to interact well with college students
Bilingual a plus
Ability to maintain confidentiality a must

Application Procedures:

Peggy Koshland Crane Ed.D., Director
Academic Success Center
Notre Dame de Namur University
Human Resources, Job # ASCC052113
1500 Ralston Avenue
Belmont, CA 94002

Or via email: mcrane@ndnu.edu

Position: Administrative Coordinator - Professional Studies

Reports to: Chair, Professional Studies

Status: Part-time, non- exempt, 20 hours / week Union

General Description:

As this is a half time position, duties may include from among the following. Providing administrative support to the Chairs, Intensive Business and Human Services. Carry out office management, record management and general office duties. Responsible for administrative support for smooth functionality and coordination of satellite school / consortium programs, including but not limited to contact and follow up with current and prospective students to set up appointments and to ensure increases in enrollment and in retention. The position also includes providing support to students in the Intensive Business and Human Services. Assist Chairs as needed in research, creation of reports, and with internal and external customer service. Must have impeccable phone etiquette to interface professionally with all callers, take accurate and thorough messages and respond to any general inquiries or concerns.

Specific Responsibilities/Duties may include:

1. Conduct research

Various PSP Projects
New partnership/programs
Corporate outreach
Location of off-site classes, etc.
Research and projects as assigned by Chair

2. Prepare statistical reports

Assessments
Evaluations
Program reviews
Reports as requested by Chair

3. Handle information requests from internal and external customers

Set up student appointments
Contact and follow up with potential student information requests
Maintain student contact log

4. Perform clerical functions

Prepare internal and external correspondence
Prepare petitions
Receive visitors
Arrange and scheduling meetings
Manage Chair’s calendar
Copying
Assists with special projects as requested
Heavy phone and email contact with current and potential students

5. Responsible for completion of forms

Monitor administrative processes
System updates
Schedule classes and classrooms
Compile book orders
Schedule independent studies
Set up scheduling as directed by Chair, to meet the needs of the Professional Studies Department

6. Develop, maintain, and coordinate information in databases and filing systems

Financial data
Student data
Staff and faculty personnel

7. Process Chairs’ expense reports and other duties as assigned.

Qualifications:

Bachelor’s degree or equivalent work experience
Computer experience including word processing, power point and spreadsheet programs
Familiarity with Intensive Program and its criteria
Excellent verbal and written communication skills
Strong organizational skills and interpersonal skills
Previous office experience required
Able to handle busy office with frequent interruptions
Good judgment, problem-solving ability and initiative
Familiarity with or experience in an academic setting preferred
Ability to work well with others
Ability to work independently and take initiative
Efficient organizational and prioritization skills: attention to detail
Ability to prioritize and multi-task
Ability to interact with students, faculty and staff
Project management skills
Strong proofreading and editing skills

Application Procedures:

Or via email: hr@ndnu.edu

Position: Admissions Counselor (Graduate and Bachelor's Completion Programs)

Reports to: Associate Director of Admissions

Status: Full-time, Exempt

General Description:

The Admissions Counselor is responsible for supporting all areas of customer service, and guiding prospective adult and graduate students through the inquiry, application, and enrollment processes. The incumbent coordinates strategy with other Admissions Counselors and Program Directors/Deans, under the direction of the Associate Director of Admissions and the Dean of Enrollment. S/he works with the team to develop a comprehensive recruitment and outreach plan for graduate and adult programs. S/he recruits, admits, and enrolls students primarily from accredited four-year institutions and from companies, non-profits, and organizations in the local region. S/he is assigned a specific set of programs to represent, though is cross-trained with other Admissions Counselors to represent all programs. S/he visits partner organizations, develops strong relationships within the community, forges and maintains formal agreements, and most important, communicates effectively with prospective students. S/he meets with prospective students, counsels them about their potential opportunities at NDNU, and evaluates their transcripts and admissions application. S/he organizes events to draw students to NDNU and improve institutional visibility. S/he supports the compilation and input of all required admissions documents. S/he reduces barriers to enrollment by facilitating the connection of students to Program faculty and staff for registration. S/he supports compliance with all University policies and procedures. S/he is a member of the Admissions and Enrollment teams and assists the Associate Director and Dean of Enrollment as requested.

Specific Responsibilities/Duties:

Responsible for recruiting graduate and adult students and converting inquiries to applicants to enrolled students across a range of programs; aggressively reaches out via phone calls to guide students through the admissions process;
Informs prospective students of NDNU’s program offerings and admissions process; meets individually with prospective students to provide high levels of customer service;
Represents the University at graduate school fairs, corporate education fairs, and professional organization meetings; organizes on- and off-campus information sessions, coordinates campus visits, and handles follow up;
Responsible for accurate input of inquiry contact information and data entry of graduate application and supporting documentation;
Reviews applicant transcripts, calculating cumulative GPA, counsels prospective students and completes admissions applications;
Manages the admissions file review process among academic departments with the goal of minimizing file review time and maximizing communication with both program directors and applicants;
Executes admissions communication via phone, email, and USPS (missing document, acceptance, decline, deferral) by means of database reporting and merging files;
Processes application fees and deposits;
Oversees yield communication strategies among applied and admitted students;
Produces reports to enhance strategies for conversion and yield;
Other duties as assigned by Associate Director of Admissions and/or Dean of Enrollment.

Qualifications:

Bachelor’s degree required;
Demonstrated communication and interpersonal skills;
Strong skill set utilizing databases and running reports from databases;
Three years progressive experience in an office environment, Admissions experience preferred, but not required; familiarity with prospective corporate and community organizations preferred;
Proven attention to detail, the ability to work independently and as a team member;
Must be able to provide own transportation to and from recruiting visits; some local and overnight travel will be required.

Application Procedures:

NDNU is committed to providing an educational environment that supports a diverse student population. In your cover letter, please include any information, if applicable, about your experiences in working in a diverse environment, and what qualities you would bring to supporting this commitment to inclusive excellence at NDNU.

Please submit a cover letter, resume to:
Notre Dame de Namur University
Human Resources, Job # ACG052113
1500 Ralston Avenue
Belmont, CA 94002

Or via email: hr@ndnu.edu

Position: Custodian

Reports to: Custodial and Setup Operations Manager and/or Lead Custodian

Status: Full Time, Non-Exempt

Hours: Monday through Friday, 12:30pm to 9pm

General Description:
Cleaning and maintaining all campus buildings. Set up for special events or functions, move campus furniture, and assist in deliveries.

Specific Responsibilities/Duties:

CLEANING - daily

1. Restrooms

Dump trash and replace trash liners, clean the inside of trash cans and sanitary napkin containers as needed
Wash and disinfect all sinks, toilet bowls. Clean underneath and outer side of toilets.
Clean counter tops with disinfectant cleaner.
Wipe clean all dispensers with disinfectant cleaner
Clean and polish mirrors.
Clean and polish all metal fixtures
Sweep, dust mop and wet mop entire floor surface in bathroom using disinfectant cleaner
Refill all paper and soap dispensers
Spot clean walls, doors and partitions
Clean all ventilation covers
Wash all partitions
Pour enzyme deodorant in all floor drains to control odors.
Machine scrub all tile floors
Machine scrub and wax all vinyl floors
Wash ceramic tiles on walls
Wipe clean painted walls

2. Offices, classrooms, residence halls and common areas

Collect and dump all trash from waste receptacles and place in designated area. Wipe cans clean as needed, replace plastic liners
Dust clean all flat surfaces, such as desks, credenzas, file cabinets, etc. Do not move any personal belongings
Vacuum all carpeted areas
Dust mop all tile floors and wet mop with neutral cleaner
Clean and sanitize all water fountains
Straighten furniture
Remove spots on carpets on a weekly basis
Erase and clean all white boards
Dust clean all window ledges, do not move any personal belongings
Clean all stairwells, dust handrails, sweep and mop steps
Keep janitorial storage rooms clean and organized
Report to Supervisor any maintenance problems observed while working (clogged toilets, burnt out lights, holes in walls, etc)
Wash lobby glass doors inside and out
Perform high dusting, remove cobwebs
Clean off chair mats under desks
Spot clean walls as needed

SET UPS

Transport and set up furniture and equipment for special events per provided floor plan as required
Transporting, replacing, and reconfiguring furniture in all offices, classrooms, public areas, residence halls, and restrooms as necessary

TRASH - daily

Collect and remove trash from all offices, classrooms, public areas, residence halls, restrooms and grounds trash bins
Separate recyclables and put in appropriate bins
Transport trash to containers and assist Custodial and Setup Operations Manager in transporting trash off-site as required.
Pick up and transport all bagged large trash left at each building to nearest trash container
Pick up and flatten all cardboard and transport to nearest recycling container
Empty all trash from trash containers on sidewalks; replace liners and clean lids
Pick up litter on all walkways while making daily rounds
Wipe off any large spills near building entrances
Sweep clean all building entrances including steps and immediate areas of sidewalks and around trash areas

INVENTORY

Stock and verify inventory in custodial closets

OTHER

Any other duties as required or called in by Facilities and/or Custodial and Setup Operations Manager or Lead Custodian

Qualifications:

Valid California Drivers License
Knowledge of blood borne pathogen safety
Lifting capabilities of 50 lbs
Experience with floor cleaning equipment
Knowledge of cleaning products/chemicals and safe handling procedures

Application Procedures:

Notre Dame de Namur University
Human Resources, Job # CSD021113
1500 Ralston Avenue
Belmont, CA 94002

Or via email: hr@ndnu.edu

Position: Database Administrator – ERP Support

Reports to: Administrative Systems Director and IT Director

Status: Full-Time – Exempt

General Description: Administer and support enterprise database Jenzabar EX ERP with integrated third party applications, and JICS web portal. Create complex SQL scripts and Infomaker reports. Collaborate on and coordinate administrative technology projects including system upgrades. Provide support for end users, including accounts, groups and permissions. Develop and deliver end-user training.

Specific Responsibilities/Duties:

Provide Database Administrator (DBA) Enterprise Resource Program (ERP) support for administration of Jenzabar EX ERP and JICS web portal.
Set up processes and routines to automate EX tasks for administrative and academic departments, utilizing EX functions, and MS SQL Server Transact-SQL.
Create SQL scripts, jobs, processes, tiggers and stored procedures.
Create complex ad hoc Infomaker reports and provide support to offices in creating reports.
Collaborate on installation of new releases, upgrades, and patches.
Provide end-user support and training for EX and JICS, including testing and validation of new releases in lab environment prior to deployment in production environment.
Document procedures and processes for knowledge base.

Qualifications:

Required Skills/Knowledge/Experience:

Demonstrated experience with SQL Server scripting, database administration, and ERP administration.
Competency in MS SQL server and Transact-SQL query language.
Demonstrated experience with Sybase Infomaker report writing.
Ability to read, analyze, and interpret complex technical documents. Ability to effectively communicate complex technical issues to general audiences both verbally and in writing.

Desired Skills/Knowledge/Experience:

Bachelor’s degree from four-year college or university; or five to seven years related experience and/or training; or equivalent combination of education and experience.
Jenzabar EX ERP administration experience.
C# programming experience.

Application Procedures:

Or via email: hr@ndnu.edu

Position: Director of Alumni Relations

Division: University Advancement

Reports to: Director of Development

Status: Full-time; Exempt

General Description:

Under the supervision of the Director of Development, the Director of Alumni Relations is responsible for working with all alumni, parents and students to increase engagement and participation and support for the university through strong communication, personal interaction and volunteer recruitment, alumni events such as the organization of reunions and reunion class giving.

Essential Duties/Responsibilities:

Inspiring and engaging the alumni community through the development and implementation of the alumni relations programs and services including, but not limited to: reunions, socials, homecoming, affinity and travel programs, recognition programs, alumni networks and publications
Plan, implement, and promote the annual Alumni and Family Reunion Weekend program, with measurable increasing alumni participation and gifts in reunion class years
Providing inspirational and executive leadership for alumni relations volunteers
Directing a strategy for online/social media alumni engagement community, social networking and an alumni website
Collaborate closely with development colleagues in increasing support from alumni
Communicate development related activities through entering call reports in the alumni database and through periodic attendance at prospect management meetings
Establishing annual operating plans and budgets; managing and soliciting a portfolio of alumni donors
Work with alumni and campus constituencies to build a strong sense of engagement and involvement for the NDNU family
Serve as the principal liaison to the Alumni Association Board of Directors
Partner with School/College Deans’ and faculty to coordinate strategic alumni engagement events and oversee communication on behalf of the alumni relations program
Ensure accurate complete alumni database records; capture contact, career information of alumni
Work with the Advancement team, the Board of the Alumni Association and its committees to strategically increase and solidify alumni relationships with the University.

Develop an annual work plan
Re-organize a robust Alumni Association Board
Strategically plan an annual calendar of events and programs tailored to attract different segments of alumni (recent graduates, advanced degree graduates from various schools and colleges).
Work with the Alumni Board

Meet regularly with student groups to involve them in Alumni Association activities and events to help ensure their commitment to NDNU beyond graduation
Identify and train alumni advocates and spokespersons
In collaboration with the Alumni Board and the Alumni Association, identify and recruit Alumni Board candidates with leadership abilities and a passion for the University
Develop marketing strategies to promote the long term benefits of Alumni Association membership and alumni involvement with the University
Identify young alumni and students for cultivation, events, and activities
In collaboration with the Director of Career Services, plan, coordinate, and implement an alumni and student Mentors Program
Represent the university on and off campus, which may include making professional presentations and lectures. Some travel required
Directing programming for current students and recent graduates
Develop a culture of philanthropy and alumni engagement with currently enrolled students, specifically seniors or students who are one year away from graduating
Other duties as assigned

Minimum Qualifications:

The ideal candidate will have a proven strong work ethic, demonstrated team-building management skills, experience working with diverse constituencies, attention to organizational planning and detail, demonstrated ability to engage alumni, volunteer management skills, and demonstrated success in the establishment and operation of a strong volunteer-based reunion and regional alumni clubs program and strong skills in developing social media strategy and practices.
The successful candidate will partner closely with colleagues in the Advancement Office to help develop class affinity and giving initiatives and serve as a member of the major gift team.
Bachelor’s degree; five years demonstrated management experience in alumni relations preferred, fundraising or other not-for-profit agencies similar in scope to NDNU’s alumni relations program;
Proven leadership skills;
Ability to manage multiple priorities;
Demonstrated team-building skills and evidenced ability to work as a member of a team;
Excellent written, oral and interpersonal skills; computer proficiency; and ability to travel.

Preferred Qualifications:

Preference given to applicants with College Advancement/Alumni Relations experience. Strong preference also given to candidates with reunions and regional alumni events management experience and strong social media strategy and skills.

Application Procedures:

Or via email: hr@ndnu.edu

Position: Director of Counseling and Health Services

Reports to: Dean of Students

Status: Part-time, Exempt (30 hours per week, year round)

Supervises: Staff Psychologist/ Training Director; Health Services Coordinator (Nurse); and Case Manager (if funded)

General Description:

The Director of Counseling and Health Services is responsible for the administration, coordination and operation of both counseling and health services program on campus. The Director trains, supervises, develops, and evaluates the programs and services of these units to ensure compliance with accreditation standards and use of best practices within the resources available at NDNU.

Specific Responsibilities/Duties:

1. Provide psychotherapy to diverse undergraduate and graduate student populations with various cultural backgrounds, to enhance the emotional well-being and personal growth of the students. The format for therapy can be individual, group or couples counseling.

2. Provide consultation to faculty and staff to address job related concerns or concerns regarding students.

3. Maintain daily operation of Counseling and Health Services

Ensures compliance with all counseling standards and protocols appropriate to counseling services.
Oversee the operation of health services
Supervise part-time staff psychologist
Co-supervise internship program consisting of two one-third time doctoral students
Make appointments, including referrals to other staff members
Maintain complete and accurate case note and charts
Arrange for staff training and development
Participate as manager in the Student Affairs Division

4. Provide crisis intervention support in case of campus emergencies including after hours support when necessary

5. Provide outreach services to promote Counseling Services as well as provide psycho-education for students, staff, and faculty

Develop and promote psycho-educational workshops for students; topics include depression, anger and abuse, sexual assault, coping with stress, holiday blues
Speak in classes and to faculty groups to promote health and wellness services on campus

6. Facilitate training for student leaders, including RAs, to prepare them for para-professional roles on campus

7. Remain current on emerging and continuing mental health issues, treatment modalities and legal and ethical protocols

Qualifications:

Doctorate degree in Psychology, Counseling or Counseling Psychology, Clinical Psychology or related field.
Licensed as a Psychotherapist or Psychologist in CA
Experience with psychological, physical, and developmental needs of contemporary college students
Clinical skill in supervision and evaluation, short and long-term therapy and couple and group techniques Knowledge of relevant legal and ethical requirements for Counseling Services and mental health professionals
Demonstrated competence in clinical techniques, supervision, crisis assessment, and intervention
Comprehensive vision and understanding of counseling services and health services role in a university setting
Understanding of the administrative and legal complexities associated with administration of a health and counseling service on a University campus
Experience in developing and implementing preventative mental health outreach programming
Ability and commitment to address diversity and multicultural issues in a university setting
Knowledge of quality improvement techniques relevant to Counseling Services’ functions
Experience and skill in consulting with professional and other staff
Excellent written and oral communication skills Experience supervising, mentoring, evaluating and managing staff
Ability to monitor staff schedules for efficiency and productivity

Application Procedures:

Or via email: hr@ndnu.edu

Position: Executive Assistant to the Provost

Reports to: Provost

Status: Full-time. Exempt

General Description:

Provide superior administrative support for the Provost in the management of fast-paced, high accountability office operations, the administration of academic and university-wide programs, complex special projects/initiatives, highly visible internal and external communications, and other duties as assigned. Provide assistance and support on sensitive and confidential issues.

Specific Responsibilities/Duties:

General Office

Drafts, prepares, and processes all office correspondence in a timely manner and with impeccable attention to detail.
Manages the Provost’s calendar. Schedules appointments, arranges meetings, and prepares agenda/supporting materials for the Provost; follows-up and tracks actions to be taken in preparation for subsequent meetings.
Researches and implements travel arrangements; prepares itinerary.
Maintains office files and archival records.
Supervises students, oversee work, and review for final presentation to provost.
Maintains Provost’s websites.

Budget

Compiles, reviews, monitors, and reconciles departmental budget. Prepares monthly summary update for Provost.
Processes purchase orders, check requests, and invoices in a timely manner.

Recording Secretary

Serves as recording secretary for various university committees for which the Provost chairs or has accountability. Independent responsibilities include scheduling meetings; gathering information; making policy and procedure recommendations; preparing and distributing agendas and minutes; and drafting documents related to committee decisions. Follows-through on actions to ensure completion as identified and for effective functioning of the committee.
Serves as recording secretary for Board of Trustee committees as assigned, e.g., Academic Affairs Committee and Student Affairs Committee.

Campus Review Processes

Maintains thorough knowledge of university policies, handbooks, procedures, and external regulations to ensure compliance and effective operations.
Designs and implements computerized systems for identifying and tracking status of initiatives and documents as they progress through governance and administrative committees.
Tracks completion of campus processes such as academic and support unit review processes to ensure completion in accordance with university policy.

External Review Processes

Maintains knowledge/currency of accreditation standards, processes, regulations, and timeline.
Provides administrative support for the university’s regional accreditation processes, including preparation of annual accreditation reports, substantive change proposals, and comprehensive review documents, among others.

Special Projects/Initiatives

Plans and implements Provost and campus events as assigned, such as elements of University Week, Convocation, Professional Development Day. Manages various Commencement activities and logistics, including keynote speaker, honorary degree, and Keller Teaching Excellence Award.
Provides staff support for administrative searches of direct reports to Provost.
Reviews and makes recommendations to Provost for sections of campus documents related to academic affairs, e.g., catalog and handbooks.
Provides staff support for grant proposals, award nominations, and other submissions to external agencies.
Collaborates with the Executive Assistant to the President on projects as requested. Provides administrative back-up to President as requested.
Other duties as assigned.

Working Conditions

Normal work schedule is 8:30-5:30, Monday through Friday.

Qualifications:

Baccalaureate degree or higher required; Master’s degree preferred.
Knowledge of and minimum of three years experience in higher education.
Successful experience in clerical support positions; demonstrated proficiency in preparing final documents in impeccable form.
Increasingly responsible positions with supervisory experience. Management or supervisory experience preferred.
Demonstrated skill to multi-task, establishing and handling priorities with quick turnaround times and meeting non-negotiable deadlines, work independently and with minimal direction in a fast-paced, high accountability office.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to remain flexible to accommodate changing operational needs.
Exceptional organizational skills.
Demonstrated ability to research, interpret, organize and present information and ideas in effective written and presentation form.
Exceptional oral, written, communication and interpersonal skills.
Demonstrated ability to build successful work relationships by using a respectful and professional communication style. Highest level of customer service.
Ability to maintain absolute confidentiality and handle sensitive personnel issues.
High work ethic. Highly reliable in completion of tasks at highest level of quality.
Experience and ability to work effectively with all internal and external constituencies of the University.
Demonstrated technological fluency in working in a Windows/MS Office environment and office software packages to include Excel, Outlook, and PowerPoint.
Project management experience desired.

Application Procedures:

Or via email: hr@ndnu.edu

Position: Financial Aid Counselor

Reports to: Director of Financial Aid

Minimum Education: BA/BS Undergraduate Degree

Minimum Experience: 1-2 years

General Description:

NDNU’s Office of Financial Aid is looking for an energetic and motivated individual who is committed to providing excellent financial aid services to NDNU students, prospective students, and their families. NDNU’s Office of Financial Aid processes over $33 million in funds annually from a variety of sources. The Office plays an integral role in the enrollment and retention efforts of the Institution and as such the Financial Aid Counselor must have a passion for education and customer service. Under the supervision of the Director, this position performs a variety of activities to administer federal, state and institutional aid funds. The Financial Aid Counselor guides students to complete their financial aid applications, counsels families on the details of their financial aid awards, and helps students find ways to finance their education. Applicants must be results-oriented and possess exceptional customer service, presentation, and public speaking skills. Applicants must have the ability to handle busy phones and email, as well as in-person advising.

Specific Responsibilities/Duties:

Provides information, advising, and counseling to financial aid recipients and applicants using knowledge of federal, state and institutional financial aid policies and regulations.
Performs award packaging using knowledge of federal and institutional needs analysis. Review financial aid files by performing verification of data. Initiates follow up items requiring clarification or any file discrepancies.
Monitors and revises financial aid awards accordingly due to changes in enrollment, EFC, housing or resources.
Counsels financial aid recipients with academic progress issues.
Maintains accuracy of database by performing frequent and regular data transfer between PowerFAIDS and EX.
Process external files into PowerFAIDS such as COD Pell Origination and Disbursement response files, ISIRs and etc.
Process internal files and send files to CPS and COD such as ISIR corrections, Pell data, TEACH grant and etc.
Provides back-up support to staff member administering and managing Federal Direct Loan (DL) program. This includes reviewing PLUS requests, resolving COD rejects and monitoring on-line student loan activity.
Provides back-up support to staff member administering and managing Alternative Loan Programs. This includes processing private loans through ELM and PowerFAIDS, and resolving loan rejects.
Reports system glitches to appropriate party.
Other duties as assigned by the Director

Qualifications:

Bachelor’s Degree
Familiar with federal financial aid policies and procedures
Computer proficiency is essential
Experience with PowerFAIDS, COD, NSLDS and CSAC Web Grants processing.
Excellent customer service and superb interpersonal, oral and written communication skills.
Excellent organizational skills, attention to detail, and accuracy.

Application Procedures:

Or via email: hr@ndnu.edu

Position: Groundskeeper

Reports to: Lead Groundskeeper

Status: Full-time, non-exempt, Union Local 3

General Description:

The Groundskeeper will take direction from the Lead Groundskeeper. The Groundskeeper has a primary responsibility to maintain a specific section of the campus. Groundskeepers are expected to have extensive horticulture knowledge; maintain healthy and attractive plants; install and repair irrigation systems; use pest management; operate and repair machinery; and pick up litter and debris. The Groundskeepers are expected to work together as a team on major construction and renovation projects.

Groundskeepers work traditional "green industry". Notre Dame de Namur Grounds Department duty hours are from 7:00 a.m. to 3:30 p.m. Monday through Friday with two fifteen minute coffee breaks plus a half hour for lunch each day.

Specific Responsibilities/Duties:

1. Horticulture: Maintain healthy and attractive plants in specific geographic areas.

Patrol assigned area of campus daily to review horticultural needs.
Water plant material appropriately to ensure healthy vegetation and to conserve water.
Prune plants to fulfill agreed upon objectives.
Control weeds.
Cut and spray weeds on hillsides, as a team, to maintain firebreaks.
Maintain lawns - mow, water, aerate, fertilize.
Cut and remove dead or fallen trees.
Chip woody plant material into usable mulch.

2. Irrigation: Repair, maintain and upgrade irrigation systems to ensure effectiveness.

Install and repair irrigations systems.
Adjust all clocks weekly according to precipitation
Manually water some areas

3. Machinery: Operate and maintain horticultural tools and machinery.

Operate tractors, hedgers, mowers, string trimmers, etc. in compliance with manufacturer’s and NDNU safety standards.
Perform documented preventive maintenance of equipment.
Make minor repairs on equipment.

4. Other:

Patrol assigned area of campus daily picking up litter and debris.
Report damage or problems.
Clean fountains, fill, and maintain required level of chlorination.
Maintain storm drains prior to and during rainy season.
Maintain Grounds golf carts and observe safe practices
Repair roads, fill pot-holes, other minor concrete and asphalt work
Assist with other projects as requested by the Lead Groundskeeper and/or Director of Facilities

Qualifications:

Valid California drivers license
Minimum five years professional landscape maintenance experience
Excellent verbal communication skills
Equipment Experience: Tractors and attachments, Box scraper, Spreader, Aerator, Chipper, Flair mover. Lifts, Deck and Push mowers, Bobcats, Billy Goat, Trimmers, Blowers, Hedger and Chainsaws.
Lifting capabilities of 75 lbs.

Application Procedures:

Or via email: hr@ndnu.edu

Position: Head Women’s Basketball Coach

Reports to: Director of Athletics

Status: Full-Time, Exempt (12 Months/year)

Supervises: Assistant Coaches in same sport and Student Workers

General Description:

Responsible for fielding and administering an intercollegiate women’s basketball team in compliance with NCAA, Conference, University and Athletic Department regulations. Additional responsibilities in all aspects of managing the sports information office

Specific Responsibilities/Duties:

1. Practice / Competition – Organize and administer appropriate pre-season, in season and post season instructional activities necessary to develop and maintain a quality team.

Recommend and develop a competitive contest schedule. Submit written request for facilities needed for practice and competition.
Organize and conduct team instructional activities to include practices, scheduled contests and effective year-round conditioning.
Set up home contests. Meet with the Director of Athletics on a regular basis to coordinate this process.
File both in and out of season practice schedule with the Director of Athletics.

2. Recruitment – Recruit and assess the talent of prospective student-athletes.

Establish a full and competitive team.
Work closely with the Office of Admission in the recruitment of qualified student-athletes to field a competitive team.
Organize both on campus visits and make arrangements for off campus recruitment activities to attract quality student-athletes.

3. Compliance – Comply with all internal policy and external regulations.

Monitor academic progress of team members.
Adhere to department, University, Conference and NCAA rules and regulations.
Be familiar with and adhere to procedures set forth in the NDNU Staff Manual.
Initiate and maintain communications with prospective student – athletes according to NCAA recruiting/eligibility regulations.

4. Budget Development – Participate in the development and of the Women’s Basketball budget.

Make recommendations for team budget including uniforms, equipment and team travel.
Ensure requested expenditures adhere to approved team budget.

5. Records Management – Responsible for keeping team records related to statistics, completion of required forms by student-athletes, maintaining participation and award records and other areas as necessary.

6. Staffing – Arrange for the hiring of assistant coaching staff and home game management staff, supervising their performance

7. Inventory/Facilities – Responsible for proper use and care of inventory and facilities

Arrange for retrieval of laundered team uniforms.
Maintain control of equipment and uniform inventory
Bring to the attention of the Director of Athletics inadequate or unsafe conditions.

8. Public Relations/Communication – Represent team to the public.

Attend all NDNU Athletics Department meetings and conference coach’s meetings.
Coordinate the reporting of meet results to local newspapers.

9. Other Duties – Perform other duties related to the Athletics program as assigned.

Qualifications:

Bachelor’s degree required.
Physical Education degree preferred.
College coaching experience preferred.
Excellent verbal and written communication skills.
Excellent organization and interpersonal skills.
Certification in cardiopulmonary resuscitation and first aid.
Class B driver’s license.

Application Procedures:

Or via email: hr@ndnu.edu

Position: Interim Dean, School of Business and Management

Reports to: Provost

Status: Full-time, Exempt, 12 month contract

Supervises: Program Directors and Staff

General Description:

The Interim Dean of the School of Business and Management at NDNU serves as the academic and administrative leader of the School of Business and Management who works in collaboration with the Provost and in accordance with university policy and procedures and in support of NDNU’s mission and core values. The Dean is a visionary leader who takes a primary role in promoting excellence in the implementation of the University’s and School’s educational mission including collaborations and partnerships, creation of new programs, fundraising, and external positioning. The Dean is also responsible for faculty and staff hiring and supervision, faculty and staff development, curriculum development, program evaluation, budget management, and enrollment efforts.

The Dean is expected to provide strong leadership in building relationships with local businesses, non-profit organizations, and governmental organizations. In addition, the Dean should have excellent administrative and interpersonal skills and demonstrated ability to work effectively with faculty, staff, and students. The Dean will have an earned doctorate in business or a related field, a successful record of teaching and research, and significant practical business or management experience.

Specific Responsibilities/Duties:

1. Leadership:

In cooperation with stakeholders, develop strategic objectives for the School and develop tactics to achieve these objectives.
Develop and maintain strong collegial relationships within the School, with the wider University community, and with external organizations.
Oversee all academic programs within the School.
Oversee assessment and continuous improvement processes within the School.
Develop and manage the School budget in accordance with University regulations/policies.
Oversee all administrative functions within the School.
Provide direct supervision of School program directors and staff. Provide indirect supervision of other faculty or staff who report to program directors.

2. Faculty Development:

Oversee faculty hiring and release processes and faculty contract generation.
Consult regularly with program directors to assure that overall faculty profile is in-line with curriculum plan, market opportunities, and articulation agreements.
Make recommendations on faculty retention, promotion, and tenure.
Conduct evaluations of faculty related to their teaching, advising, service, and administrative responsibilities as described in the Faculty Handbook.
Encourage interdisciplinary teaching both within the School and across the University curriculum.
Work with individual faculty to support their professional development.
Oversee new faculty orientation.

3. Public Relations and Marketing:

Work with the Public Information Office and student newspaper to maintain a highly visible School profile both internally and externally.
Seek opportunities to work with other deans to increase public awareness of all University academic programs.
In cooperation with program directors, develop opportunities for student internships in external organizations.
Contribute content to brochures and other marketing materials.
Serve as a public relations representative of the University as needed.

4. Enrollment

Demonstrate entrepreneurship and creativity in developing new academic programs to meet changing market needs, including on-line programs and other technologically mediated instruction.
Work with Dean of Enrollment to enhance marketing opportunities that build enrollment.
Participate as appropriate in information evenings and other enrollment events.
Monitor quality of academic programs and student services to enhance student retention.
In cooperation with program directors, monitor curriculum development, course cycling, course scheduling, course evaluation, and student advising to optimize enrollment.

5. Fundraising:

Develop and maintain an advisory board for the School and oversee any subsidiary individual program advisory boards.
Work with University Advancement Office to generate new resources.
Oversee grant writing, grant maintenance, and reporting.
Oversee the organization of School fundraising events.

6. Staff Administration

Oversee all staff hiring, evaluation, and release within the School in accordance with University policy and procedures.
Oversee staff development within the School.

7. Additional Duties:

Serve on Council of Deans, President’s Council, and other University governance groups as designated by the Provost.
Other duties as assigned by Provost or President

Qualifications:

An earned doctorate in a field related to a discipline in the School or in higher education administration.
Academic administrative experience at the level of department chair, assistant/associate dean, or dean.
Ranked teaching experience in a college or university.
Practical experience in business or management.
Practical familiarity with educational and administrative technology including online learning programs.
Demonstrated ability to create and implement a vision for the School.
Evidence of entrepreneurial approach toward advancement of the school’s strategic plan, annual goals, academic programs, and enrollments.
Demonstrated ability to work effectively with others both within the University setting and within the business community.
Excellent leadership and administrative, organizational, and analytical skills.
Demonstrated high work ethic; execution of ethical leadership principles.
Demonstrated ability to work effectively with others both within the University setting and within the broader community.
Excellent written and oral communication skills.
Appreciation for an independent Catholic university and NDNU’s mission, core values, and Hallmarks of a NDNU Learning Community.
Experience with and commitment to diverse constituencies and programs to promote educational access and achievement for all students, especially those from underrepresented populations.

Application Procedures:

NDNU is committed to providing an educational environment that supports a diverse student population. In your cover letter, please include information about what you would bring to support this commitment to inclusive excellence at NDNU.

Please submit a cover letter that addresses the position responsibilities and qualifications and a current CV to:

Notre Dame de Namur University
Human Resources, Job # DSB051413
1500 Ralston Avenue
Belmont, CA 94002

Or via email: hr@ndnu.edu

Position: Kindergarten Teacher

Department: Notre Dame de Namur School of Education and Leadership/Early Learning Center

FLSA Status: Exempt

Reports to: Early Learning Center Director

Position Summary: Responsible for teaching duties at the Early Learning Center

General Purpose:

Responsible for Kindergarten class to prepare curriculum and assist in instruction and assessment to align with school mission, policies, goals and initiatives.

General Description:

The Early Learning Center is a Montessori based program, which includes preschool through Kindergarten on the campus of Notre Dame de Namur University. The position is full-time. The candidate must be flexible, collaborative and able to be a team player and coordinate with the preschool as the program reflects a multi-age classroom as well as separate kindergarten instructional periods.

Specific Responsibilities/Duties:

Responsible in accordance with contract for planning small group and large group instruction and collaboration with Early Learning Center’s teaching team.
Maintain weekly lesson plans to submit to Director
Follow annual curriculum map
Complete ongoing assessment of Kindergarten students
Prepare and deliver three donferences (minimum) during school year
Prepare activities individually and in collaboration with teaching team.
Support program aligning with program specific goals and developmentally appropriate practice as specified by the National Association for the Education of Young Children.
Able to perform assessment according to learning principles and objectives of program and alilgning with the California Common Core Standards.
Able to apply First Aid/CPR, injury reporting policy, firedrill and evacuation policy
Perform overview of environment for behavior management, organization, health and safety, support of teaching team
Follow playground supervision techniques and policies.
Apply positive discipline and conflict resolution policies relevant to Best Practices.
Integrate Montessori philosophy and materials in classroom curriculum and willing to learn from team methods to do so
Remain up-to-date on trends/changes in knowledge both technical and related to current educational research.
Adapt program information and procedures to reflect current research and new school initiatives.
Adapt to changing circumstances and policies.
Make sound, timely and appropriate decisions and takes responsibility for the decisions.
Apply and interpret school and departmental policies/procedures appropriate to job responsibilities.
Demonstrate participation and collaboration in age/grade level teamwork; generate and uses new ideas; motivate self and others to high level of performance; participate in professional growth opportunities both personal and provided by school.
Attend meetings, parent orientations, and other events appropriate to job that may occur on a Saturday or evening.
Responsible for the Kindergarten children’s performance of the Nativity Play in December
Plan Kindergarten graduation
Meet with teacher team to discuss children’s individualized learning/behavior plans.
Communicate with Director as to your professional growth and development
Co-operate, work and communicate responsibly with parents, administrators and the greater community in support of school mission and goals.
Support a climate of mutual respect and good morale in all stakeholder relationships with emphasis on the importance of timely and responsive communication.
Work effectively in a multicultural environment.
Support Director in planning parent involvement in the classroom

Essential Skills and Experience:

California Multiple Subject Teaching Credential Experience teaching in diverse communities Excellent interpersonal and communication skills Commitment to school mission, policies and initiatives Technical/Computer skills as required for job performance

Valued Skills and Experience:

Experience with the Montessori method
Bilingual: English/Spanish
Preschool teaching experience

Physical Demand and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions for the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee is occasionally required to walk; sit; use fine motor skills, reach with hands and arms; balance; stoop, talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus
Work environment: The noise level in the work environment is usually minimal

Application Procedures:

Or via email: hr@ndnu.edu

Position: Library Assistant – Circulation (Evening/Weekend)

Reports to: Access Services Manager

Status: Part-Time, Non-Exempt

Supervises: Library Student Assistants

General Description:

The Library Assistant is responsible for providing library circulation services to the students, faculty, and staff of Notre Dame de Namur University. The Library Assistant opens new patron accounts, handles circulation transactions and provides assistance to patrons on how to use the online catalog and locate library materials. The Library Assistant provides front-ling customer service, including but not limited to, answering telephone inquiries and assisting patrons with general informational questions about the library and the campus. The Library Assistant also helps to promote a welcoming atmosphere conducive to study and research.

Specific Responsibilities/Duties:

Uses the integrated library system to open new patron accounts, handle circulation transactions and collect overdue fines.
Assists patrons with searches using the library’s online catalog to locate resources, referring reference questions to the librarians.
Answers telephone inquiries and assists patrons with library services/procedures.
Assists patrons in the operation of library equipment and multifunction machines (copy, print, and scan).
Creates brief cataloging records for course reserve materials and uncataloged items.
Maintains calendar of video reserves for faculty.
Gathers and compiles statistical data of the library’s usage.
Uses the integrated library system to generate reports of missing books, patron fines and library transactions.
Performs physical processing of library materials.
Performs stack maintenance work (shelving, shelf-reading, shifting).
Assists with the training and supervision of student assistants.
Closes and secures the facility.

Training and Development:

Continually develops skills and knowledge by participating in online and in-person training sessions.

Other:

Assists with special projects and other duties as assigned.

Qualifications:

AA degree or equivalent.
Two years of public service in a library or related field.
Exceptional service orientation and ability to resolve complex issues while maintaining excellent service.
Ability to work effectively with a diverse and multicultural population.
Excellent communication and interpersonal skills.
Ability to handle financial and bibliographic transactions accurately.
Familiarity with the Library of Congress classification scheme.
Detail-oriented approach to work assignments.
Ability to work independently and within a team framework.
Demonstrated computer proficiency using MS Office applications (Word, Excel and Outlook) and comfortable learning new computer applications.
Familiarity with integrated library systems preferred.

Physical Demands:

Employee must be able to lift up to twenty-five pounds, carry up to ten pounds, push heavily loaded book trucks and stand/sit for long periods of time for the successful completion of assigned duties.

Schedule:

Normal work schedule is evening, weekend and some day hours. This includes closing shifts Sunday through Thursday. Refer to the Library’s website (http://library.ndnu.edu/) for library hours. Schedule may be adjusted to accommodate departmental needs.

Application Procedures:

Notre Dame de Namur University
Human Resources, Job # LAC021213
1500 Ralston Avenue
Belmont, CA 94002

Or via email: hr@ndnu.edu

Position: Public Safety Officer

Reports to: Director of Public Safety

Status: Full-Time, Non-Exempt

General Description:

Under the supervision and direction of the Director of Public Safety, officers are responsible for patrolling campus property to protect life and property, to prevent crime, to maintain order, to enforce university policies and constitutional mandates, to conduct investigations, to perform public service tasks, while working varied hours and shifts and to do the related work as required.

Specific Responsibilities/Duties:

Analyze situations quickly and clearly and adopt an effective course of action in hazardous circumstances in order of priority.
Read, comprehend, explain and apply complex issues of law derived from code books, computer screens or other media devices.
Operate a motor vehicle safety during duty rounds and on assigned tasks.
Establish and maintain working relationships with citizens, university officials and staff.
Understand and operate various safety systems on campus, such as fire alarms, video surveillance and door monitoring, in order to understand the warning, provide direction and to reset the system.
Write clear and comprehensive reports.
Identify university problems and offer suggestions to solve the problems.
Utilize basic computer systems to accomplish tasks.
Investigate and report unusual conditions.
Provide first aid or assistance to injured parties.
Adheres to the California Peace Officer Standards and Training Code of Ethics.
Provide protection of life, property, public order and constitutional rights to all campus constituents.

Qualifications:

Knowledge of university policies and procedures, student code of conduct, criminal law, investigation techniques, crime prevention methods, and knowledge of juvenile law.
Must have the ability to read, understand, explain, and implement technical material consisting of laws, policies, regulations, guidelines and orders.
Willingness to work varying hours and shifts.
Ability to analyze and prioritize situations and adopt effective courses of action while giving due regard to surrounding hazards and circumstances.
Willingness to work under strict discipline and with minimum supervision.
Ability to establish and maintain effective working relationships with the co-workers, supervisors, the university community, visitors and non-university agencies.
Ability to write clear and comprehensive reports.
Knowledge of constitutional rights.
Ability to identify law/rule violations and to take the appropriate action.
Must have a valid California Driver’s License.
Must have a current certification in First Aid and CPR.
Must possess a valid guard card.
Must be able to pass a background.

Application Procedures:

Or via email: hr@ndnu.edu

Position: Provost

Reports to: President of the University

General Description:

Notre Dame de Namur University (NDNU) seeks a creative, analytical thinker for their next Provost. NDNU is an accredited, independent, Catholic, co-educational university founded in 1851 by the Sisters of Notre Dame de Namur. NDNU currently enrolls approximately 2,000 students from 28 states and 23 foreign countries and offers degrees in 22 undergraduate majors. The low student to faculty ratio of 12 to 1 provides a caring, nurturing and student-focused environment. For further information, please visit the University’s website at www.ndnu.edu.

The Provost will report to and work closely with the President of the University to lead, organize, monitor and coordinate all aspects of academic and student affairs programming. The successful candidate will have academic leadership experience, preferably in a college or university with liberal arts and professional programs at both the undergraduate and graduate levels. The successful candidate will possess in-depth knowledge of higher education and have significant employment at one or more institutions of higher learning, preferably, at a small-to-mid-size independent institution. Full-time college or university teaching experience is important. He/She should have evidence of successful educational program development and assessment, as well as evidence of successful involvement with student services on a residential university campus. Proven management and leadership skills are essential. The Provost will have an appreciation for an independent, Catholic university, and a willingness to learn about the charism of the Sisters of Notre Dame de Namur. An earned doctorate degree is required.

Application Procedures:

To apply, please submit application, including resume and a letter of interest, in confidence to Morris & Berger through their website: www.morrisberger.com/currentsearches/ndnu

Direct inquiries or nominations to Morris & Berger
by emailing mb@morrisberger.com or calling (818) 507-1234

Position: Residence Life Coordinator

Reports to: Director - Student Life and Leadership

Status: Full-time

General Description:

Assist in the day-to-day operation of Student Life & Leadership including, but not limited to: providing co-curricular programs for resident students that include general student activities; educational and cultural programs; supervision and training of the Resident Advisors; building community amongst resident students; and leadership development for resident students. This position is a live-on position, and will serve as a professional staff member of duty.

Specific Responsibilities/Duties:

1. General

Provides professional development and supervision of the student Resident Advisors.
Assess and respond to residential students physical, emotional, psychological, and intellectual needs.
Develop and implement a comprehensive training program for Resident Advisors in consultation with the Student Life staff.
Create and advise a residence association.
Monitors and evaluates programmatic effectiveness utilizing a variety of assessment techniques.
Support and attend student sponsored events and activities within the residential community.
Manage administrative tasks (i.e. budget, health and safety inspections).
Participate in rotating "on-call" coverage and assist in crisis resolution.

2. Student Activities

Assist the Department's initiatives to provide comprehensive programs and activities to a diverse resident student population.
Supervise, develop, assess, and implement activities and events that address the cultural, educational and social needs of a diverse student population.
Assist with the development, implementation, and supervise of the recreational, fitness and intramurals programs.
Assist in the supervision of late night programming.

3. Leadership Development

Assist the Department's initiatives to provide leadership development to all NDNU resident students.
Co-develop and implement a comprehensive leadership training program for student leaders.
Supervise and develop the programmatic aspects of a comprehensive leadership development program within the residence halls.
Develop, assess and support the success of theme/specialty communities.

4. New Student Orientation

Assist with the development and implementation of freshmen Orientation and Week of Welcome programs.

5. Other Duties

Perform other duties or projects as assigned by the Director of Student Life and Leadership.

Qualifications:

Bachelor's degree required. Master's degree in Student Personnel or related field preferred.
Minimum of two years experience in residence life.
Knowledge of student development and leadership theory.
Experience and ability to effectively advise and supervise students.
Experience with program planning and implementation.
Excellent verbal and written communication skills.

Application Procedures:

Or via email: hr@ndnu.edu

Position: Sacristan for Cunningham Chapel

Reports to: Amy Jobin, Director of the Center for Spirituality

Specific Responsibilities/Duties:

1. Maintains and cleans all materials used in the liturgy. This includes vestments, altar and table coverings, corporals, purificators, towels, vessels, and candle holders. Dry cleaning items should be taken to the local cleaners; sewing jobs should be referred to the Director of the Center for Spirituality.

2. Keeps an inventory of all supplies including but not limited to hosts, wine, candles, tapers, matches, incense, charcoal, ashes and palms, batteries, missal/hymnal (annual), the ordo (annual). He or she will inform the Director of Spirituality of needs each month and assist with placing orders with the appropriate business and vendors.

3. Provides training of all sacristans for the 4pm Saturday Mass and will substitute on the weekends when another sacristan is not available.

4. Takes all donations collected at collected at Masses and secures them in a bank bag and drops it in the safe.

5. Assists with set up for special Masses and liturgies as requested by the Director of the Center for Spirituality.

Stipend Info: $100.00 a month

Qualifications:

Working knowledge of Catholic Liturgy
Ability to monitor supplies
Strong interpersonal skills
Basic accounting skills

Application Procedures:

Or via email: hr@ndnu.edu

Position: Staff Psychologist / Training Director

Reports to: Director of Counseling Services

Status: Part Time, Exempt

Supervises: Student Doctoral Interns (2)

General Description:

The Staff Psychologist provides clinical services to University students and outreach to the campus community. As the Training Director this position is also responsible for the leadership and management of the Counseling Services’ training program. The Training Director coordinates the provision of supervision and training, evaluates the effectiveness of the training program, and facilitates future planning and development with the training staff.

Specific Responsibilities/Duties:

Provide counseling / psychotherapy for diverse student populations with various cultural backgrounds, both graduate and undergraduate. Includes: providing individual, couples, and group counseling; providing short term, long term counseling, case management, triage, and crisis intervention
Direct doctoral student internship program. Includes: providing seminars / didactic trainings, scheduling guest speakers for trainings, scheduling participation in relevant conferences, participating in the Northern California Training Directors group, acting as chair of the search committee and arranging intern interviews, supervising the clinical experience of the two practicum interns, writing evaluations and liaison with Doctoral Programs
Remain “on-call” for crisis intervention
Coordinate and provide training for Student Leaders. Includes: Teaching counseling and communication skills, providing follow-up consultation as necessary
Coordinate outreach programs and services. Includes: providing consultation services for faculty and staff; helping to develop and promote psycho-educational workshops for students on topics such as stress management, healthy relationships, alcohol use and abuse, and depression
Participate as a team member in the Division of Student Affairs
Works collaboratively with the Case Manager/Social Worker

Qualifications:

A doctorate in counseling or clinical psychology, preferably from an APA accredited program
Three years of postdoctoral experience that includes clinical training duties, counseling-related responsibilities, clinical supervision, administrative or teaching responsibilities
Clinical skill in providing short term, long term, crisis counseling; triage and case management; group psychotherapy; individual and couples therapy.
Minimum of 3 full-time equivalent years experience providing clinical supervision to graduate student trainees as a licensed psychologist
College Counseling experience preferred
Strong administrative, interpersonal, oral and written skills
Demonstrated knowledge of clinical training program management and regulations
Demonstrated ability to work collaboratively with colleagues, campus departments, and student groups
Experience and skill in consulting with professional colleagues and staff
Demonstrated commitment to multiculturalism and experience with diverse populations on a university campus

Anticipated Work Schedules:

Monday 8-6
Wednesday 11-5
Friday 8-6

Application Procedures:

Or via email: hr@ndnu.edu

Position: Transfer Admissions Counselor

Reports to: Assistant Director of Admissions

Status: Full-time, Exempt

General Description:

The Transfer Admissions Counselor is responsible for supporting all areas of customer service, and guiding transfer students through the inquiry, application, and enrollment processes. S/he is cross-trained to support the accelerated/evening and freshman populations as well. S/he primarily recruits, admits and enrolls transfer students from accredited two- and four-year institutions, especially Bay Area community colleges. S/he visits partner institutions, develops strong relationships with transfer centers, forges and maintains formal agreements, and foremost, communicates with students. The Transfer Admissions Counselor coordinates strategy with the Assistant Director of Admissions for Articulation on meeting enrollment goals for transfer students representing diverse backgrounds. S/he meets with prospective students, counsels them about their potential opportunities at NDNU, and evaluates their transcripts. S/he organizes events to draw students to NDNU and improve institutional visibility. S/he supports the compilation and input of all required admissions documents. S/he supports compliance with all University policies and procedures. S/he is a member of the undergraduate admissions team and assists the Assistant Director of Admissions as requested.

Specific Responsibilities/Duties:

1. Outreach / Recruiting

Informs prospective applicants of NDNU’s program offerings and undergraduate admissions process
Selects and visits community and transfer colleges to meet with prospective students and college counselors and transfer centers
Schedules and communicates upcoming visits and recruitment fairs
Helps arrange campus visits for prospective students and student-groups
Communicates with prospective students via e-mail and/or telephone regarding admissions status, campus visits, scheduled events, etc. and documents notes of these communications
Communicates with admitted students regarding applicable scholarships, financial aid and attending orientation, etc.

2. Administrative / Internal

Evaluates applications for undergraduate admission and provides necessary information to the Admissions Committee
Completes accurate Transfer Credit Evaluations and stays current relative to transfer credit policies as stated by the Registrar and other University officials
Maintains a calendar of all visits; coordinates with the community colleges and notifies potential students of visits through NDNU communications (mailers, website, visit calendar) and works with other colleges to make sure we are publicized. Checks CC websites that we have agreements with regularly and works with them to ensure links and information directing them to NDNU is optimized
Acts as liaison between admitted/newly-enrolled transfer students and the academic advising community
Other duties as assigned by the Assistant Director of Admissions or Dean of Enrollment.

Qualifications:

Bachelor’s degree
Excellent communication and interpersonal skills, both verbal and written; able to work effectively with traditional-aged college students, high school students, working adult students and families
Comfortable speaking in front of large groups of people
Comfortable utilizing databases and running reports from databases
Two years professional work experience required; sales and/or higher education recruiting experience preferred, but not required
Attention to detail; ability to work independently and as a team member; must be a self-starter who can develop and nurture relationships
Outstanding organizational, planning and analytical abilities
Exemplary focus, participation and commitment to the goals of the department
Willingness and flexibility working some weekends and evenings
Enthusiasm for education and working with students; bilingual or experience working with diverse populations preferred.
Must be able to provide own transportation to and from college visits.

Application Procedures:

NDNU is committed to providing an educational environment that supports a diverse student population. In your cover letter, expressing interest and outlining your qualifications for the Transfer Admissions Counselor position, please include any information about your experience(s) in working in a fast-paced, multi-tasking environment, and what qualities you would bring to support this commitment to inclusive excellence at NDNU.

Please submit a cover letter and resume to:
Notre Dame de Namur University
Human Resources, Job # TAC050313
1500 Ralston Avenue
Belmont, CA 94002

Or via email: hr@ndnu.edu

Student Positions

Student positions are available at NDNU CareerConnect
https://ndnu-csm.symplicity.com/students/index.php

Please create an account and log in to view and apply for positions through this website.

Other Positions

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hr@ndnu.edu

Notre Dame de Namur University is an independent Catholic, coeducational institution serving nearly 1800 students. It is the fifth oldest institution of higher education in California and was the first college for women authorized to offer baccalaureate degrees. Founded by the Sisters of Notre Dame of Namur, Belgium in 1851 and chartered by the state in 1868, NDNU maintains a strong commitment to educational access as well as inclusiveness and diversity. The University is fully accredited and offers 24 liberal arts and career preparation undergraduate programs, evening degree, credential, and certificate programs, and graduate degrees in 15 areas of study. The 50-acre campus is located in Belmont, just south of San Francisco.

Application Procedures:

Unless otherwise stated, send resume and letter of interest, with job #, to: Notre Dame de Namur University , Human Resources Office, 1500 Ralston Avenue, Belmont, California 94002. Please consult the individual job listing for additional requirements.

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